Executive Administrative assistant

The Cleaning Clinics has partnered with several government agencies to deliver top notch janitorial services. We are looking for an experienced, goal driven Executive Assistant to join our team of innovators to deliver exceptional client services.

Job Description

Job Duties

• Preparing financial statements, reports, memos, invoices letters, and other documents.

• Answering phones and routing calls to the correct person or taking messages.

• Filing and retrieving corporate records, documents, and reports.

• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.

• Helping prepare for meetings.

• Accurately recording minutes from meetings.

• Greeting visitors and deciding if they should be able to meet with executives.

• Using various software, including word processing, spreadsheets, databases, and presentation software.

• Reading and analyzing incoming memos, submissions, and distributing them as needed.

• Making travel arrangements for executives.

• Performing office duties that include ordering supplies and managing a records database.

• Experience as a virtual assistant.

• Opening, sorting and distributing incoming faxes, emails, and other correspondence.

• Provide general administrative support.

• Review RFP/RFI responses, and other client-facing materials.

• Provide support for the preparation of contractual provisions and the administration of contract proposals, awards, and modifications.

• Perform actions related to evaluation, analysis, and negotiation of post-award actions.

• Evaluates contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations.

• Ensures final contract documents are consistent with agreements reached at negotiations.

• Approves or rejects requests for deviations from contract specifications and delivery schedules.

• Analyzes price proposals, financial reports, and other data to determine reasonableness of prices.

• Creating practice submissions for directories, databases, and other publications as needed.

• Other duties as assigned

Specific Skills Required

• Initiative and leadership

• Efficient time manager and decisive

• Communication proficiency

• Excellent organization skills

Experience

• Proven experience as an executive assistant or other relevant administrative support experience.

• At least two years of experience in government contracting, RFPS/ RFI

• Must be able to meet deadlines in a fast-paced quickly changing environment.

Preferred:

• Experience in Janitorial Service contracting

To be considered for this position, please apply on our company website https://www.cleaningclinics.com/careers.

TCC is a drug-free and equal opportunity employer and makes employment decisions on the basis of merit and business needs and is therefore fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, national origin, age, physical or mental disability, veteran status, sexual orientation, or any other characteristic protected by state or local law. We welcome and encourage diversity in our workforce. If you need assistance, have questions, or need an accommodation due to a disability, you may contact us at (866) 302-5464..