Administrative Assistant I

Title: HR File Clerk

Duration: 5 months

Location: Huntsville AL 35824

Pay Range: $22 - $25.13 hourly on w2

Shift: Day shift 7:00 am - 4:00 pm.

Job Summary
The HR File Clerk is responsible for maintaining accurate, organized, and confidential employee records. This position supports the Human Resources department by filing, scanning, updating, and retrieving personnel documents while ensuring compliance with company policies and applicable recordkeeping requirements. The ideal candidate is detail-oriented, organized, and committed to maintaining confidentiality.

Key Responsibilities
* Maintain and organize employee personnel files, both paper and electronic.
* File, scan, copy, and archive HR documents accurately and promptly.
* Retrieve employee records upon authorized request.
* Ensure personnel files are complete and compliant with company policies.
* Update employee records with new hire, transfer, promotion, and termination documentation.
* Assist with document retention and records management procedures.
* Maintain confidentiality of sensitive employee information.
* Support HR staff with administrative tasks such as data entry, document preparation, and correspondence.
* Assist with onboarding paperwork and employment documentation.
* Prepare files for audits and compliance reviews.
* Monitor filing systems for accuracy and completeness.
* Perform other administrative duties as assigned.

Education
* High school diploma or GED required.
* Associate degree in Business Administration, Human Resources, or a related field is preferred.

Experience
* Previous clerical, administrative, or records management experience preferred.
* Experience in a Human Resources environment is an asset.
Knowledge, Skills, and Abilities
* Strong organizational and time management skills.
* Excellent attention to detail and accuracy.
* Ability to handle confidential information with discretion.
* Proficiency in MS Office Suite (Word, Excel, Outlook).
* Familiarity with electronic filing systems and HR databases is preferred.
* Strong written and verbal communication skills.
* Ability to prioritize tasks and meet deadlines.
* Ability to work independently and as part of a team.

Physical Requirements
* Ability to sit or stand for extended periods.
* Ability to lift and carry file boxes weighing up to 25 pounds.
* Frequent use of office equipment, including computers, scanners, copiers, and filing cabinets.
Work Environment
* Office environment with regular business hours.
Occasional overtime may be required during audits or HR projects

Dexian stands at the forefront of Talent Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.  
 
Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.