What are the responsibilities and job description for the Accounting Coordinator position at Design Lab, Inc.?
About the Company
design LAB is a fast-growing, fast-paced product design firm with a focus on pet products and theme park merchandise. Our primary office is in West Nashville with a second location in Los Angeles. We are looking for team members who are driven and excited to learn with a positive attitude.
The company offers competitive compensation based on experience. Employee coverages for medical, dental, and vision are 100% paid by the company plus a company contribution toward 401K. Our office is dog-friendly for well-behaved, house-broken dogs.
About the Position
As an Accounting Coordinator, the candidate will be responsible for a variety of deliverables to support the accounting and finance functions of the company. This role is responsible for general accounting tasks and duties including, but not limited to receivables, cash application, invoice disputes, reconciliations, and other general administrative maintenance associated with the company’s accounting functions. This member is an important part of our team and the face of our accounting function. A key attribute that will make the coordinator successful is the capacity to foster and develop relationships with a variety of customers, factories, and other key stakeholders, ensuring exceptional customer service and successful flow of the accounting function.
As a member of our administrative team, he or she will be comfortable in a high-profile role that demands clear communication skills.
Essential Duties & Responsibilities:
Responsibility will be for processing the full-cycle accounts receivable for multiple companies. This includes the following:
- Enter, post and reconcile batches
- Complete invoicing process for domestic and international customers
- Prepare, review and analyze monthly AR aging reports for accuracy and timely payment
- Maintain a cash receipts journal
- Balance financial information in several ledgers while reconciling bank accounts
- Reconcile sub-ledger to G/L
- Research and contact customers to help resolve payment/invoice issues, or credit/discounts taken and account discrepancies
- Enter vendor invoices, ensure timely bill payments, follow up on vendor payment inquiries
- Handles payments and compiles segments of monthly closings, annual reports in compliance with GAAP
- Verify documents and codes are correct on company materials
- Provide information as requested to shippers, customers, the sales/marketing department and other stakeholders
Other specific duties include:
- Ensure that all payment documentation is legible, complete, accurate and valid
- Provides assistance to the management team for client accounts, including managing aging buckets
- Works directly with vendor websites and portals, updating all critical data points as needed
- Maintains office filing system
- Serving as an additional resource for all areas throughout design LAB, Inc.; complete ad hoc analysis and reports as well as provide financial/operational support as requested
- Performs general accounting related tasks as assigned
Requirements:
- At minimum 3-5 years of relevant AP/AR experience and office background
- Experience using accounting software
- Experience using inventory software or similar enterprise software experience
- Must have at least have an intermediate level skill in Microsoft Office Suite (with strong emphasis on Excel and database skills)
- Knowledge of Generally Accepted Accounting Principles (GAAP) and accounting policy
- Detail-oriented, efficient and self-motivated
- Excellent communication and critical thinking skills
- Familiarity with P&L
- Solid mathematical skills and able to problem solve
- Ability to learn quickly and adapt to change while maintaining confidentiality
Essential Duties & Responsibilities:
- Must have reliable transportation
Nice to have:
- Quickbooks
- Fishbowl