What are the responsibilities and job description for the Court Clerk II position at DERBY?
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13389146
Court Clerk II
Administration Department
Rev. Date: February 13, 2024
FLSA Status: Non-Exempt
KPERS Status: KPERS Covered Position
Supervisor: Court Administrator
Direct Reports: None
Page 1 of 2
Essential Functions
50% Clerical Support
Type correspondence, reports, and other documents.
File and maintain department correspondence, and records in an orderly
manner.
Process revocations of probation and diversion when clients do not
satisfy program
requirements.
Maintain case files including probation and diversion records, and enter
data about
defendants into court management software.
Process court paperwork and forms for all municipal court cases.
Schedule court appearances and send notifications to all parties
involved.
Attend court sessions and record case dispositions.
Review cases with appropriate court personnel to ensure proper
documentation of
cases to be placed on court docket.
Track scheduled court appearances, continuances, failures to appear,
filed motions and
other court proceedings.
Request drivers license certifications from the state.
Prepare and forward electronic dispositions and abstracts to Driver
Solutions.
Perform record checks as requested.
30% Communication for Municipal Court
Answer incoming calls and public inquiries regarding court functions.
Guide the general public through the requirements and processes of the
court system.
Provide information to citizens, police officers, judges, and attorneys
on the procedural
status of pending cases.
Correspond with defendants, witnesses, and victims regarding pending
cases.
10% Administration of Municipal Court
Assist Court Clerk I as needed.
Direct activities of the Court Clerk I in the absence of the Court
Administrator.
Make recommendations to the Court Administrator for process improvements
and
identify issues that need resolved.
10% Accounting Functions
Page 2 of 2
Collect court fees and fines, enter payments into computer system, and
submit daily
receipts to Court Administrator.
Monitor and maintain reports on all delinquent accounts.
Monitor payments received and send out reminder letters for unpaid
amounts.
(Continually looks for new and improved ways of completing the above
Functions. Other Tasks
as assigned will be performed to address business needs.)
Position Requirements
Latitude: Most duties are assigned and then employee arranges tasks in
order to complete
duties. Problem-solving is often independent within guidelines of
policies and procedures.
Involves supervisor prior to making difficult decisions.
Interaction: Continual interaction with employees throughout the
organization, attorneys, and
the general public.
Qualifications
High School Diploma or equivalent, required.
Associate Degree in related field, preferred.
Three Years Of Court, Legal, Or Related Experience, Required.
Valid identification card or Kansas drivers license, required.
Knowledge, Skills, And Abilities
General knowledge of court procedures.
Knowledge of business correspondence, filing, typing, organizational
skills, and clerical
procedures.
Ability to operate a 10-key calculator and office-related equipment,
including ability to
access and retrieve information from various computer software programs.
Ability to meet and deal tactfully with the general public and to
communicate effectively
and clearly, both orally and in writing.
Ability to comply with privacy protection laws and must be able to
recognize when
information is confidential and protect the privacy rights of those
utilizing court
services.
Ability to type 35 words per minute.
Physical Requirements/Environmental Requirements: Office environment.
Occasional
carrying, lifting, moving, or pushing of 30 pounds. Occasional bending,
squatting, and twisting.
Frequent use of manual dexterity and visualization of a computer screen
throughout the day.
Weekly evening court proceedings. Occasional overtime required.
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\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
EMPLOYEE SIGNATURE DATE
information, please see: https://www.kansasworks.com/jobs/13389146
Court Clerk II
Administration Department
Rev. Date: February 13, 2024
FLSA Status: Non-Exempt
KPERS Status: KPERS Covered Position
Supervisor: Court Administrator
Direct Reports: None
Page 1 of 2
Essential Functions
50% Clerical Support
Type correspondence, reports, and other documents.
File and maintain department correspondence, and records in an orderly
manner.
Process revocations of probation and diversion when clients do not
satisfy program
requirements.
Maintain case files including probation and diversion records, and enter
data about
defendants into court management software.
Process court paperwork and forms for all municipal court cases.
Schedule court appearances and send notifications to all parties
involved.
Attend court sessions and record case dispositions.
Review cases with appropriate court personnel to ensure proper
documentation of
cases to be placed on court docket.
Track scheduled court appearances, continuances, failures to appear,
filed motions and
other court proceedings.
Request drivers license certifications from the state.
Prepare and forward electronic dispositions and abstracts to Driver
Solutions.
Perform record checks as requested.
30% Communication for Municipal Court
Answer incoming calls and public inquiries regarding court functions.
Guide the general public through the requirements and processes of the
court system.
Provide information to citizens, police officers, judges, and attorneys
on the procedural
status of pending cases.
Correspond with defendants, witnesses, and victims regarding pending
cases.
10% Administration of Municipal Court
Assist Court Clerk I as needed.
Direct activities of the Court Clerk I in the absence of the Court
Administrator.
Make recommendations to the Court Administrator for process improvements
and
identify issues that need resolved.
10% Accounting Functions
Page 2 of 2
Collect court fees and fines, enter payments into computer system, and
submit daily
receipts to Court Administrator.
Monitor and maintain reports on all delinquent accounts.
Monitor payments received and send out reminder letters for unpaid
amounts.
(Continually looks for new and improved ways of completing the above
Functions. Other Tasks
as assigned will be performed to address business needs.)
Position Requirements
Latitude: Most duties are assigned and then employee arranges tasks in
order to complete
duties. Problem-solving is often independent within guidelines of
policies and procedures.
Involves supervisor prior to making difficult decisions.
Interaction: Continual interaction with employees throughout the
organization, attorneys, and
the general public.
Qualifications
High School Diploma or equivalent, required.
Associate Degree in related field, preferred.
Three Years Of Court, Legal, Or Related Experience, Required.
Valid identification card or Kansas drivers license, required.
Knowledge, Skills, And Abilities
General knowledge of court procedures.
Knowledge of business correspondence, filing, typing, organizational
skills, and clerical
procedures.
Ability to operate a 10-key calculator and office-related equipment,
including ability to
access and retrieve information from various computer software programs.
Ability to meet and deal tactfully with the general public and to
communicate effectively
and clearly, both orally and in writing.
Ability to comply with privacy protection laws and must be able to
recognize when
information is confidential and protect the privacy rights of those
utilizing court
services.
Ability to type 35 words per minute.
Physical Requirements/Environmental Requirements: Office environment.
Occasional
carrying, lifting, moving, or pushing of 30 pounds. Occasional bending,
squatting, and twisting.
Frequent use of manual dexterity and visualization of a computer screen
throughout the day.
Weekly evening court proceedings. Occasional overtime required.
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_
EMPLOYEE SIGNATURE DATE
Trial Court Clerk II - 16th Judicial District
Kansas Judicial Branch -
Dodge, KS
Trial Court Clerk III
Kansas Office of Judicial Administration -
Coffeyville, KS
Trial Court Clerk III
Kansas Judicial Branch -
Coffeyville, KS