What are the responsibilities and job description for the Chief of Staff position at DEPT OF CITYWIDE ADMIN SVCS?
- DEPT OF CITYWIDE ADMIN SVCS
- Full-Time
- Exam May Be Required
Job Description
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.
When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
DCAS is seeking a highly motivated and experienced professional to serve as Chief of Staff (COS) to the Deputy Commissioner of Administration. Reporting directly to the Deputy Commissioner, the COS plays a pivotal role in advancing strategic priorities and providing high-level, confidential support on matters of policy and operations. This role requires a proactive leader with strong judgment and the ability to manage complex initiatives across a wide range of functional areas.
Administration offers support services to all Lines of Service through the tasks performed by several key units:
- Agency Support Services: Manages agency-wide programs such as PrintSmart.
- CityStore: Operates the City’s centralized retail and gift store, offering collectibles and official publications.
- Human Resources: Handles personnel actions, career counseling, payroll and timekeeping.
- Transportation Services: Manages a fleet of over 200 vehicles and supports City Hall automotive needs.
Key Responsibilities:
Duties will include, but not be limited to, the following:
- Serve as a trusted advisor and strategic partner to the Deputy Commissioner, supporting the execution of agency priorities and initiatives.
- Oversee day-to-day administrative functions to ensure operational efficiency and alignment with organizational goals; ensure business operations are efficient and effective in terms of meeting
- Manage and implement special projects from inception through completion, troubleshooting and removing barriers as needed.
- Prepare executive-level reports, internal communications, and briefing materials in support of Administration initiatives.
- Oversee the OTPS (Other Than Personal Services) budget for the division, coordinating with Fiscal and Business Management to address financial needs.
- Foster strong, collaborative relationships across internal teams and with external stakeholders.
- Attend meetings with, and on behalf of the Deputy Commissioner and take appropriate follow-up actions; serve as confidential aide and liaison with other government agencies.
ADM MANAGER-NON-MGRL FRM M1/M2 - 1002C
Minimum Qualifications
1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of
satisfactory, full-time progressively responsible experience as described in "1"
above, 18 months of which must have been in an administrative, managerial,
executive or supervisory capacity. The supervisory work must have been in the
supervision of staff performing clerical/administrative work of more than
moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all
candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above
the high school level may be substituted for the general clerical/administrative
experience (but not for the administrative, managerial, executive or supervisory
experience described in "1", "2" or "3" above) at a rate of 30 semester credits
from an accredited college for 6 months of experience up to a maximum of 3½
years.
Preferred Skills
- Minimum of 5 years of previous experience in a senior leadership role. - Strategic thinking and problem-solving abilities excellent leadership and communication skills. - Proven track record in managing large-scale projects and budgets. - Working knowledge of NYC Civil Service rules and policies. - Demonstrated ability to improve organizational efficiency and implement change effectively.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Shortlist
- Experience Level:Experienced (Non-Manager)
- Category:Administration & Human Resources
Salary : $140,000 - $155,000
