NPS Billing Analyst

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:

• Recruiting, hiring, and training City employees.
• Managing 55 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Nonpublic School Security Reimbursement Program (NPS) Unit within FBM is responsible for managing all aspects of the Citywide initiative. These responsibilities include but are not limited to the processing of applications for new schools, re-certifications for existing schools, annual budgets, invoices for reimbursements, and conducting periodic training seminars.

Responsibilities:

Perform review of invoice packages submitted by schools in the NPS Program to ensure compliance with the Local Law and the Program Rules. Ensure that the schools have submitted all required supporting documentation with the invoices, which includes certified invoice from the schools, certified payroll reports, sign-in sheets, proof of payment from the school to the guard company, and all require reviewing. Ensure that school’s insurance documentation is up to date by checking the insurance database, ensure the school’s Annual Incident Reports are submitted and compliant, and adjustments recommended by Audit and Compliance Services are adhered to. Verify that the prevailing wage rates are accurate in accordance with the NYC Comptroller’s Prevailing Wage Schedule. Tasks include but are not limited to:

• Prepare a reconciliation spreadsheet for each of the school’s invoice packages to check off each of the supporting documents listed above after they are reviewed for accuracy.
• Use FMS to apply first level approval to invoices that are accurate and complete.
• Reject deficient invoices and provide schools with detailed explanations via email, monitor emails for responses to finalize the returned invoices.
• Liaise with schools regarding approved invoices or invoices that need revision.

COMMUNITY COORDINATOR - 56058