Administrative Assistant, Executive Director Financial Operations

Reports to: Executive Director of Financial Operations
Wage/Hour Status: Non-Exempt
Pay Grade: Clerical/Paraprofessional – 08

Minimum Salary: $46,460
Duty Days: 230 days per year


PRIMARY PURPOSE:

Provides day-to-day support to the Executive Director of Financial Operations;

Supports the coordination and the day-to-day operations of the Financial Operations department;

Participates as a team member to support the mission of the Financial Operations department and Denton ISD.
 
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalent
Some college or business school, preferred
Current notary or ability to obtain
 
Special Knowledge/Skills:
Ability to handle multiple tasks and meet deadlines
Ability to use computer and software to develop spreadsheets and databases and do word processing; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint, Access) and DISD network
Excellent organizational, communication (written and verbal) and interpersonal skills

Exceptional proofreading skills
 
Experience:
Experience in prior administrative assistance positions of increasing responsibility
Campus or school district office experience (preferred)
                       
MAJOR RESPONSIBILITIES AND DUTIES:

• Provides office support to the Executive Director including, but not limited to:

• Maintains calendar/schedule of events
• Maintains physical and computerized departmental files
• Prepares correspondence, forms, reports, etc.

• Assists with the preparation of purchase requisitions and payment authorizations
• Maintains a schedule of appointments and makes travel arrangements for department staff
• Responds to phone, email, and in-person questions and concerns from district staff and vendors
• Notary for Financial Operations department
• Communicates with campus administrators, department supervisors and other personnel in the absence of the Executive Director
• Assists Executive Director with Support Services Building operations
• Assists Executive Director with the development and maintenance of the Financial Operations’ webpages
• Assists Purchasing, Accounts Payable, Accounting and Grant’s Accountant as needed and directed by the Executive Director
• Follows all rules, regulations, and policies of Denton ISD and directives from supervisors
• Performs other duties as assigned.

WORKING CONDITIONS:
Mental Demands: Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors: Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours; frequent standing, stooping, bending, kneeling, pushing and pulling; occasional lifting up to 50 pounds; prolonged use of computer and repetitive hand motions.