Human Resources Specialist

HR Specialist

Job Type: Full time - Salary

Job Location: Livonia, MI

Job Summary:

The Human Resources Specialist is responsible for providing support for all HR processes, including talent acquisition, talent management, benefits administration, payroll administration, employee relations, compliance. The incumbent reports to the HR Director and collaborates with all HR team members to ensure excellence in people processes.

Essential Duties and Responsibilities:

Office Administration (5%)

• Manage visitors in accordance with Company requirements for a secure Aerospace facility.
• Provides administrative support to the executive team, when needed, primarily preparing conference rooms, scheduling meetings and arranging catering.
• Answer employee questions or refer employees to other team members for resolution.
• Manages incoming and outgoing company mail.

HR Administration & Compliance (10%)

• Maintain files (HR/personnel, medical, training, I-9), including to ensure all required documents are promptly filed in the employee file(s) and records retention is performed on annual basis in accordance with company and legal requirements.
• Manages HR calendar and ensure deadlines are met, e.g. (Open Enrollment, compliance testing, filing of reports, etc.).
• Administer and monitor time-keeping PTO, absence, tardy, leaves, etc.
• Manage building access, including to issue new access and revoke access. Track access cards to ensure access is 100% accurate at all times.
• Manage the company Uniform Program, including monthly audit of invoices and resolve or escalate concerns to ensure 100% accuracy of each invoice.
• Process Unemployment Claims, e.g. log receipt of claim, ensure accurate information is provided in the response and appeal is submitted if/when applicable.
• Process ad-hoc requests such as QDRO, Child Support Orders, Garnishments, etc.
• Manage company communications, including communication boards, calendar and preparation for Town Hall, Employee Roundtable meetings, etc.

Recruitment & Onboarding (20%)

• Assists with talent acquisition, e.g. job postings, candidate screening, interview scheduling.
• Manage pre-employment, substance screen and background check.
• Collaborate with HR team and functional leaders for effective onboarding and orientation of new employees.

Employee Relations & Support (10%)

• Serve as point of contact for employee questions regarding policies, benefits and HR procedures.
• Assist with offboarding.
• Lead/Co-Lead the Employee Involvement Team and coordinate approved events. Ensures budget is prepared in advance, approved and reconciled following the event.

Benefits & Payroll Support (50%)

• Collaborate with internal HR and external vendors and brokers regarding benefits administration, enrollment and systems
• Administer benefit plans, including enrollment, change and terminations.
• Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Audit payroll and benefit invoices and recommend corrective action, including to document concerns, track through resolution and ensure 100% accuracy.
• Assist with compliance reporting such as ACA, Rx Creditable Coverage, 5500’s, plan testing, etc.
• Manage leave of absence programs, FMLA, STD, LTD.
• Act as back-up for Payroll, including to perform payroll work in absence of the Payroll Manager.

Other (5%)

• Complete projects to support organizational or functional goals or continuous improvement objectives including supporting safety team.

Qualifications – Required

• Bachelor’s degree in Human Resources or Business Administration or equivalent experience
• At least two (2) years of HR experience in similar role and in a manufacturing, multi-shift operation, preferably Aerospace.
• Working knowledge of HR practices, labor laws, and compliance requirements.
• Strong communication, organizational, and problem solving skills.
• Proficiency in HRIS systems and Microsoft Office, with advanced proficiency in Excel and PowerPoint.
• Must be able to maintain confidentiality of a variety of information.
• Demonstrated strength in balancing role of employee and employer advocate.

Qualifications - Preferred

• Experience with recruitment platforms and HR automation tools.
• Experience with configuration of HR Technology.
• Knowledge of benefits administration and payroll processes.
• Demonstrated strength in project management.

Success Factors/Competencies

• Strong HR body of knowledge
• High level of professionalism and confidentiality
• Strong attention to detail
• Ability to manage multiple priorities
• Customer service mindset
• Collaborative team player

Physical Requirements:

• Office environment, with prolonged periods of sitting and working on a computer
• Ability to safely and successfully perform the essential job functions consistent with federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular and consistent punctual attendance.