Executive Personal Assistant

Executive/Personal Assistant

📍 Dallas, TX (On-site - Preston Hollow)

🕒 Full-Time

About the Role:

We’re looking for a highly proactive and detail-oriented professional to join our client’s family office as an Executive/Personal Assistant & Property Operations Coordinator. This position supports the primary stakeholders in a family office that owns and manages entities across a broad range of industries, including restaurants, commercial & rental properties, hotels and investments.

This unique role combines high-level executive support with hands-on oversight of real estate investment operations, vendors, and projects across multiple locations.

If you thrive in a fast-paced environment, enjoy wearing multiple hats, and take pride in bringing structure and efficiency to complex operations, this role is for you.

What You’ll Do:

Executive Support

• Manage complex calendars, meetings, and scheduling for senior leadership
• Handle confidential communications and correspondence with professionalism
• Prepare expense reports and maintain organized administrative systems
• Anticipate needs and proactively support day-to-day executive priorities

Operations & Household Management

• Oversee supply ordering and inventory management
• Coordinate maintenance for a large vehicle fleet
• Support general operational organization and process improvement

Property Management & Tenant Relations

• Oversee operations for multiple properties and tenants
• Manage tenant communication, rent collection, and lease renewals
• Coordinate vendors across HVAC, groundskeeping, janitorial, security, and repairs
• Source and manage vendor relationships to ensure high-quality service
• Ensure facilities are well-maintained and issues are resolved quickly

Project & Construction Coordination

• Assist with renovation and construction projects, including planning and execution
• Coordinate with architects, contractors, and service providers
• Support timelines, logistics, and communication for key projects

What You Bring:

• 7-10 years of experience in executive support in an entrepreneurial or startup environment
• Exceptional organizational and multitasking skills
• Strong written and verbal communication abilities
• High level of discretion and professionalism with confidential information
• Experience with vendor coordination, property management, or facilities is a strong plus
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Self-starter mindset with a proactive, problem-solving approach

Why This Role:

• High-impact, visible role working closely with leadership
• Diverse responsibilities across executive support, operations, and property management
• Opportunity to build and improve systems across multiple business areas