What are the responsibilities and job description for the Estimating Coordinator position at Delta Dallas?
Bid & Estimating Coordinator
Location: Carrollton, TX (On-Site)
Industry: Commercial Construction (Ground-Up)
Status: Full-Time, Monday–Friday
Overview
A well-established commercial construction firm is seeking a Bid & Estimating Coordinator to support a high-volume Estimating Department. This role is ideal for a candidate who has hands-on, ground-up construction administrative experience and understands the complexity of detailed commercial bids. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, team-driven environment.
This is not an entry-level position. Candidates must bring true construction administrative experience and familiarity with estimating workflows, bid packages, or project coordination.
Key Responsibilities
- Provide daily administrative support to the Estimating team.
- Manage RFP setup, bid documentation preparation, distribution, and tracking.
- Assist with meeting coordination, scheduling, and departmental communication.
- Prepare and maintain project resumes, employee resumes, and prequalification documents.
- Support project setup activities including coding, contracts, bonds, and insurance documentation.
- Maintain organized operational documents and ensure accurate recordkeeping.
- Create and manage detailed spreadsheets and reports for departmental activity.
- Assist with slide decks and presentation materials for leadership meetings.
- Handle confidential information with discretion.
- Perform additional administrative duties as needed.
Required Background
- 2 years of construction administrative experience (Required).
- Experience supporting ground-up commercial construction, estimating, or project coordination.
- Strong understanding of construction terminology and workflow (change orders, bids, RFPs, takeoffs, etc.).
- Ability to articulate detailed bid-related information clearly during internal communication.
- Proven experience thriving in a fast-paced, high-volume environment.
- Exceptional attention to detail—accuracy is critical.
- Advanced proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat.
- Strong organizational, time-management, and prioritization skills.
- Professional, proactive, and confident communication style.
- Ability to work independently with minimal supervision.
Preferred Experience
- Experience in commercial HVAC, MEP, or mechanical contracting.
- Project Coordinator experience within construction.
- Bid and Estimating experience withing construction.
Culture & Work Environment
- Fast-paced, collaborative, and high-energy.
- Close-knit, long-tenured team that values reliability, communication, and a strong work ethic.
- Requires someone who is proactive, assertive, and comfortable engaging with multiple internal stakeholders.
Compensation & Benefits
- Competitive hourly rate overtime eligibility.
- Medical, dental, and vision coverage.
- HSA/HRA options.
- Life, short-term, and long-term disability insurance.
- Tuition reimbursement.
- Three weeks of PTO in the first year.
- 401(k) with company benefits.