Estimating Coordinator

Bid & Estimating Coordinator

Location: Carrollton, TX (On-Site)

Industry: Commercial Construction (Ground-Up)

Status: Full-Time, Monday–Friday

Overview

A well-established commercial construction firm is seeking a Bid & Estimating Coordinator to support a high-volume Estimating Department. This role is ideal for a candidate who has hands-on, ground-up construction administrative experience and understands the complexity of detailed commercial bids. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, team-driven environment.

This is not an entry-level position. Candidates must bring true construction administrative experience and familiarity with estimating workflows, bid packages, or project coordination.

Key Responsibilities

• Provide daily administrative support to the Estimating team.
• Manage RFP setup, bid documentation preparation, distribution, and tracking.
• Assist with meeting coordination, scheduling, and departmental communication.
• Prepare and maintain project resumes, employee resumes, and prequalification documents.
• Support project setup activities including coding, contracts, bonds, and insurance documentation.
• Maintain organized operational documents and ensure accurate recordkeeping.
• Create and manage detailed spreadsheets and reports for departmental activity.
• Assist with slide decks and presentation materials for leadership meetings.
• Handle confidential information with discretion.
• Perform additional administrative duties as needed.

Required Background

• 2 years of construction administrative experience (Required).
• Experience supporting ground-up commercial construction, estimating, or project coordination.
• Strong understanding of construction terminology and workflow (change orders, bids, RFPs, takeoffs, etc.).
• Ability to articulate detailed bid-related information clearly during internal communication.
• Proven experience thriving in a fast-paced, high-volume environment.
• Exceptional attention to detail—accuracy is critical.
• Advanced proficiency in MS Office (Word, Excel, Outlook) and Adobe Acrobat.
• Strong organizational, time-management, and prioritization skills.
• Professional, proactive, and confident communication style.
• Ability to work independently with minimal supervision.

Preferred Experience

• Experience in commercial HVAC, MEP, or mechanical contracting.
• Project Coordinator experience within construction.
• Bid and Estimating experience withing construction.

Culture & Work Environment

• Fast-paced, collaborative, and high-energy.
• Close-knit, long-tenured team that values reliability, communication, and a strong work ethic.
• Requires someone who is proactive, assertive, and comfortable engaging with multiple internal stakeholders.

Compensation & Benefits

• Competitive hourly rate overtime eligibility.
• Medical, dental, and vision coverage.
• HSA/HRA options.
• Life, short-term, and long-term disability insurance.
• Tuition reimbursement.
• Three weeks of PTO in the first year.
• 401(k) with company benefits.