Administrative Assistant

Entry-Level Administrative Support / Market Research Analyst

Industry: Commercial Real Estate

Location: Near the Galleria (Dallas, TX)

Compensation: ~$45,000

Schedule: 9/80 Work Schedule (every other Friday off)

About the Opportunity

This is an entry-level role within a commercial real estate environment focused on market research, administrative support, and client communication.

The position provides strong exposure to commercial real estate operations, including property data management, outbound communication with industry contacts nationwide, and support for marketing and presentation materials. It is well-suited for someone early in their career who is eager to gain hands-on experience and grow within the industry over time.

Schedule Overview (9/80 Model)

• Week 1: ~44 hours (Monday–Thursday 9-hour days, Friday 8-hour day)
• Week 2: ~36 hours (Monday–Thursday 9-hour days, Friday off)
• Every other Friday off

Core Responsibilities

This role blends research, communication, and administrative support.

• Contact landlords and property contacts nationwide via phone and email
• Conduct outbound outreach (phone communication is a key component)
• Answer and route incoming calls professionally
• Perform data entry for market surveys and property information
• Maintain and update building and market data records
• Support market research and internal reporting, including:
• Demographic research and data entry
• Broker and contact database updates (regional and national)
• Inventory tracking and database maintenance
• Assist with marketing and presentation materials:
• Assemble property photos and floor plans
• Create maps for surveys and presentations
• Support creation of sublease and sales listing flyers

Ideal Candidate Profile

This role is best suited for someone early in their career who is dependable, communicative, and comfortable in a fast-paced, phone-heavy environment.

We are looking for someone who is:

• Confident speaking on the phone and comfortable with outbound calls
• Strong in verbal communication and professional interaction
• Detail-oriented with strong follow-through
• Coachable, adaptable, and eager to learn
• Comfortable working with a variety of personalities and communication styles
• Reliable, consistent, and able to stay focused in a structured environment

Experience & Skills

• Office experience preferred
• Entry-level candidates and recent college graduates encouraged to apply
• Microsoft Office: Excel: Basic proficiency (sorting data, simple formulas); PowerPoint: Working knowledge preferred
• Strong internet research and data entry skills
• Ability to follow instructions accurately and work independently

What Makes Someone Successful in This Role

Success is defined by consistency, responsiveness, and communication. The strongest performers are those who are proactive in outreach, accurate in data entry, and comfortable maintaining steady communication with external contacts.

Position Summary

This is an entry-level opportunity in commercial real estate with strong exposure to market research and administrative operations. It is ideal for someone looking to build foundational business experience, develop professional communication skills, and gain long-term exposure to the industry.