Procurement Engineer

Position Overview

The Procurement Engineer provides comprehensive, on-site supply chain and procurement support by embedding directly within the project team. This role serves as the central point of coordination for all procurement, logistics, and supplier-related activities, ensuring efficient project execution, cost control, and strong vendor partnerships throughout the project lifecycle.

This position plays a critical role in aligning field operations with internal support teams and external suppliers to proactively manage materials, equipment, services, and financial controls.

Essential Duties & Responsibilities

Project Integration & Coordination

• Act as the primary liaison between the project team, internal departments (including purchasing, logistics, fleet, and accounts payable), and external suppliers
• Participate in project meetings to communicate procurement status, requirements, and potential risks or delays
• Support internal team members with timely, professional procurement assistance

Jobsite Setup & Administration

• Coordinate and manage jobsite setup, including office trailers and required services
• Support administrative needs related to on-site procurement operations

Procurement Tracking & Documentation

• Create, maintain, and manage detailed procurement logs
• Track equipment, material, and service commitments throughout the project

Budget, Buyout & Purchasing Management

• Manage budget and buyout activities for all project materials, equipment, and services
• Coordinate submittal requests and ensure timely ordering aligned with project schedules
• Negotiate with vendors to secure competitive pricing, availability, and favorable terms
• Process purchase orders, change orders, and track delivery schedules

Invoice & Financial Controls

• Manage invoice workflow queues and validate pricing accuracy
• Verify receipt of all billed materials, equipment, and services
• Review and support change order pricing requests
• Prepare invoice packages for billing or project-specific requirements
• Verify invoices against purchase orders and supporting documentation

Purchase Order & Subcontract Administration

• Maintain accurate committed cost tracking
• Support execution and administration of subcontracts, including special or non-standard situations
• Ensure subcontractor compliance with project-specific enrollment requirements

Equipment Rental & Asset Tracking

• Utilize existing rental agreements or negotiate new terms as needed
• Perform rent-versus-buy analyses to support cost-effective decisions
• Track rented equipment to ensure accurate billing and timely off-hire

Supplier & Vendor Management

• Serve as a solution-oriented conduit between project needs and the approved supplier base
• Resolve issues such as credit holds, payment discrepancies, returns, and credit memos
• Maintain professional, long-term supplier relationships
• Keep current authorized vendor lists and stay informed on product availability, pricing trends, warranties, and core credits
• Maintain familiarity with hard-to-source or long-lead items

Logistics Support

• Source and manage transportation and logistics providers
• Monitor freight and delivery costs throughout the project duration

Project Closeout

• Reconcile all purchase orders and subcontract values
• Ensure all invoices are received, processed, and paid
• Close out remaining open commitments to finalize job costs

Additional Responsibilities

• Perform other duties as assigned by management

Position Requirements

Education & Experience

• High school diploma or equivalent required
• College coursework in Business, Economics, Management, or a related field preferred
• Minimum 3–5 years of experience in a related role or industry

Skills & Knowledge

• Strong verbal communication and active listening skills
• Professional business writing skills with attention to clarity and accuracy
• High level of customer service aptitude
• Ability to organize and manage large volumes of data with strong attention to detail
• Working knowledge of HVAC parts, equipment, and systems
• Familiarity with local manufacturers’ representatives and suppliers
• Knowledge of local trade contractors (mechanical, electrical, general, crane services, etc.)
• Demonstrated accuracy and precision in data entry and documentation
• Advanced proficiency in Microsoft Excel and Microsoft Word

Systems & Technical Proficiency

• Ability to quickly become proficient in internal financial, procurement, invoice processing, and job-cost systems
• Expected mastery of at least one core financial or procurement system function within the first four weeks of employment

Core Competencies

• Proactivity & Initiative: Anticipates needs and takes ownership with minimal supervision
• Perseverance: Maintains focus and effectiveness through challenges
• Insight: Interprets information to identify opportunities and solutions
• Engagement: Communicates effectively and builds trust across teams
• Teamwork: Collaborates openly to achieve shared goals
• Big-Picture Thinking: Understands how individual actions impact broader project and organizational objectives
• Motivation & Dedication: Demonstrates accountability, humility, and commitment to excellence
• Technical Curiosity: Shows a willingness to learn, adapt, and seek feedback
• Problem Solving: Identifies, analyzes, and resolves issues independently and collaboratively

Job Type: Full-time

Pay: $80,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person

Salary : $80,000 - $120,000