What are the responsibilities and job description for the Senior-Administrative Secretary - Keene #36173 position at Delaware Schools Consortium?
- High School Diploma or GED. Two years of applicable college or Business School education is desirable.
- Comprehensive knowledge of filing, accounting and recordkeeping procedures.
- Proficient in using computer applications such as Word and Excel.
- Proficient in using Google Doc's preferred.
- Experience with the Delaware First State Financials (FSF) preferred.
- Proficiency in both written and oral English and proofreading.
- Ability to coordinate workload to meet schedules/deadlines.
- Ability to make decisions, work under pressure, and to exercise good judgment, discretion and confidentiality in performance of duties.
- Demonstrates pleasant, cooperative attitude.
- Demonstrates good attendance record.
- Effective verbal and written communication skills.
- Proficiency in all Infinite Campus applications preferred.
- Must be able to stand and work continuously for a minimum of 4 hours per workday.
- Minimal amount of weight lifting required with assistance.
- Must be able to use arms and hands without restrictions to accommodate the physical, mobility, and ambulatory needs of students.
- Must report to work on time every work day, except as afforded by existing law.
- Must perform all duties as assigned during scheduled work day.
PERFORMANCE RESPONSIBILITIES: The person in this position is responsible to the designated administrator(s) and performs secretarial duties in any or all of the following areas: - Performs word processing assignments, e.g., correspondence, labels, bulletins, rosters, reports. Composes correspondence as requested by the administrator(s).
- Schedules appointments and maintains up-to-date calendars for administrator(s).
- Open, sorts, prioritized mail and other forms of communication.
- Perform receptionist duties and responds to requests for information/assistance.
- Maintains records and files.
- Order, maintain inventory and distribute office and instructional supplies/equipment.
- Operates appropriate office equipment.
- Receives, counts and secures money and records transactions as assigned by the administrator(s).
- Assumes responsibility for the duties involved with staff/student attendance reports and/or September 30th count.
- Assumes responsibility for tasks involved with student registration, withdrawals and data input.
- Prepares information and compiles reports to meet established schedules/deadlines.
- Assists the administrator(s) in in designated administrative tasks.
- Develops methods and procedures for effective performance of duties and office operation.
- Trains and supervises other clerical personnel, as required by the assignment.
- Exercises good judgment and confidentiality in conformance with District policy.
- Compiles and prepares budget and payroll information, purchase orders, requisition forms and other financial reports.
- Assumes responsibility for maintaining student cum files.
- Performs secretarial duties, as assigned by administrator(s).
JobID: 36173
Position Type:
Secretarial /Clerical/Secretary
Secretarial /Clerical/Secretary
Date Posted:
7/1/2026
7/1/2026
Location:
Keene (William B.) Elementary School
Keene (William B.) Elementary School
Date Available:
Mutually Agreeable
Mutually Agreeable
Closing Date:
07/12/2026
07/12/2026
District:
Christina School District
Christina School District
POSITION: Senior-Administrative Secretary (Senior-State; Admin-Local)
LOCATION: Keene Elementary School REPORTS TO: School Administrator
APPLICATION PROCEDURE: Interested applicants must complete an online application and submit (upload) a letter of interest, resume, and three current (dated within one year), & signed professional reference letters. Previous submissions will not automatically flow to this posting. In order to be considered for this position, you must apply specifically for the Job ID listed for this position.
START DATE: Mutually Agreeable
SALARY: Salary schedule can be found on the district website: https://www.christinak12.org/fs/resource-manager/view/0e7c11a0-176c-47ad-a754-635cf5a32448
QUALIFICATIONS:
The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position
Christina School District
Human Resources Office
1899 S. College Avenue
Newark, DE 19702
PH: 302/552-2600
Website: www.christinak12.org
Employment is conditional upon receipt of an acceptable criminal background report, TB test and a child abuse registry check showing you are not on the registry at any level
The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Avenue, Newark, DE 19702; Telephone: (302) 552-2600.