Administrative Support Coordinator

12-month contract, with potential for extension.

Schedule: Hybrid, Monday and Friday are WFH. Tuesday - Thursday are in the office
No Travel/Expenses

Top Skills: MS Office (Excel & PP), reports experience and purchase order experience

JOB RESPONSIBILITIES

• Prepares and processes purchase orders and requisitions for internal customers within the market.
• Facilitates approval of invoices and processes them within the appropriate system.
• Updates necessary tracking system(s) daily and with accurate data.
• Analyzes project data using PowerBI and internal Excel templates
• Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness.
• Attend project meetings to prepare for upcoming project needs and aid in the support of those tasks
• Identify added project costs with the local team to determine forecast changes
• Manages repository of project documents and maintains organization and accuracy.
• Communicates all issues to management prior to reaching critical status.
• Vendor management, where applicable.

Education/Certifications

• High school diploma or equivalent
• Associate degree or (2) years of equivalent work experience preferred

Experience/Minimum Requirements

• Two (2) years of related experience in operational coordinating with purchase order experience.
• Excellent organizational/administrative skills
• Strong Microsoft Office skills (Excel, PowerPoint, Word), Smartsheet experience
• Ability to multi-task in a fast-paced environment
• Strong verbal and written communication skills

Other Skills/Abilities

• Computer skills using Microsoft Office and ability to learn a variety of tracking and project management software
• Strong interpersonal skills
• Ability to thrive in a dynamic problem-solving environment

Working Conditions: Works in a normal office setting with no exposure to adverse environmental conditions.

Job Type: Contract

Pay: $24.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Melville, NY 11747

Salary : $24 - $26