Administrative Coordinator, Operations

Catholic Health is one of Long Island’s finest health and human services agencies. Our health system has over 16,000 employees, six acute care hospitals, three nursing homes, a home health service, hospice and a network of physician practices across the island.

At Catholic Health, our primary focus is the way we treat and serve our communities. We work collaboratively to provide compassionate care and utilize evidence based practice to improve outcomes – to every patient, every time.

We are committed to caring for Long Island. Be a part of our team of healthcare heroes and discover why Catholic Health was named Long Island's Top Workplace!

The Administrative Coordinator will provide advanced administrative support to the Corporate Operations team. Reporting to the Director of Operations, this role directly supports Senior Vice Presidents (SVPs) and Vice Presidents (VPs). The Administrative Coordinator will manage calendars, assist with payroll processes, prepare and distribute meeting agendas and minutes, and contribute to presentations and data-related tasks. This position requires a proactive, detail-oriented individual capable of managing multiple priorities while maintaining professionalism and confidentiality.

Duties and Responsibilities:

• Administrative Support: Manage complex calendars, screen calls, and schedule meetings for SVPs and VPs. Proactively anticipate and prioritize the needs of executives and staff.
• Meeting Coordination: Prepare and distribute agendas, attend meetings, and accurately document minutes. Arrange logistics for meetings and events, including booking venues and organizing materials.
• Payroll Assistance: Support payroll-related tasks by maintaining records, tracking submissions, and ensuring timely completion.
• Presentation and Data Management: Assist in creating presentations and reports using Microsoft PowerPoint, Excel, and other relevant tools. Collate and manage data to support departmental projects and decision-making.
• Special Projects: Manage special projects from concept to conclusion as assigned by senior management, ensuring timely execution and follow-up.
• File and Database Maintenance: Maintain corporate files and databases for efficient retrieval and organization.
• Travel and Expense Management: Arrange corporate travel and accommodations, create itineraries, and prepare expense reports.

• Contributes to and consistently applies Catholic Health policies, procedures, and benefits to all customers and/or employees without discrimination.

• Employee conducts himself/herself in conformity with the HIPAA Compliance Program and applicable institutional policies and procedures for patient privacy.  In addition, employee conducts himself/herself in conformity with the Catholic Health Security policies and procedures.

• Every effort has been made to make your job description as complete as possible.  However, it in no way states or implies that these are the only duties you will be required to perform.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position. 

Position Requirements and Qualifications

Education & Experience:

• Proven experience in administrative roles, preferably within healthcare or corporate environments.
• Strong organizational and prioritization skills, with attention to detail and follow-through.
• Excellent written and verbal communication abilities for clear and professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Bachelor’s Degree in Business Administration, Healthcare Administration, or related field preferred; equivalent experience considered.
• Minimum 3-5 years of progressively responsible administrative experience.

Skills:

• Ability to handle sensitive and confidential matters with discretion.
• Exceptional interpersonal skills for interacting with executives, staff, and external stakeholders.
• Strong problem-solving abilities; proactive in anticipating needs and resolving issues.
• Ability to work independently while coordinating effectively with a team.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

This range serves as a good faith estimate and actual pay will encompass a number of factors, including a candidate’s qualifications, skills, competencies and experience. The salary range or rate listed does not include any bonuses/incentive, or other forms of compensation that may be applicable to this job and it does not include the value of benefits.

At Catholic Health, we believe in a people-first approach. In addition to the estimated base pay provided, Catholic Health offers generous benefits packages, generous tuition assistance, a defined benefit pension plan, and a culture that supports professional and educational growth.

Salary : $22 - $39