Administrative Assistant II - Dean, Dual Enrollment

Early College Programs

Non-Exempt

Full-Time-Staff

$15.89 - $20.26 per hour

07/29/2026

08/13/2026

No

The purpose of this position is to provide complex clerical, administrative support, and direct services to a department and/or dean, and to act as a liaison between the office and divisions under the department. This is accomplished by completing administrative, secretarial and technical duties for a division, assisting other clerical staff, overseeing the work of student workers and coordinating clerical functions. Other duties include completing routine clerical tasks and support activities.

Associate’s degree AND two (2) years of related experience

-OR-

High School Diploma or GED equivalency AND five (5) years related experience

Proficient in the use of Microsoft Excel, Outlook, PowerPoint, Publisher and Word.

Excellent customer service skills with ability to communicate courteously and effectively with students, faculty, staff, and public.

Detail-oriented.

Strong written and verbal communication skills including website updates, social media, and marketing materials.

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III: Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Perform routine support tasks primarily involving customer service and clerical activities by answering the telephone and taking messages, referring callers, maintaining calendars, processing requests for information and providing information, entering and maintaining data; answering routine inquiries; and file and maintain data including personnel records, instructor/course credentialing, correspondence, files, and reports.

Assist with managing a balanced budget/s that involves ordering equipment, materials and supplies by initiating and processing requisitions; interact with other departments and personnel; maintain building inventory and prepare, submit and monitor budget expenditures.

Coordinate meetings and projects as assigned by researching and compiling information for projects or events; oversee workers assisting with projects; and assist instructors with presentation materials, equipment and supplies. Taking minutes of meetings as needed and providing transcripts.

Prepare, coordinate and/or supervise internal and external communications, including direct mail, press releases, brochures, websites, and other print, on-line and social media communications. Collaborate with the College Relations Office to assure consistent, professional communications effort for the DMC/CE/Workforce Development Programs.

Prepare reports for both internal and external use by reviewing information, preparing materials or entering information into databases; review draft information; proofread all materials and submit information to affected parties.

Review, coordinate, and communicate project and grant timelines and requirements to Dean and/or Directors which ensures critical deadlines are met by the departments.