What are the responsibilities and job description for the Accounts Payable Specialist position at Del-Air?
Primary Responsibilities: Under limited supervision, the accounts payable specialist performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. Also, this position will support the accounts payable team with training, questions, and problem solving.
Specific Duties & Tasks:
- Assemble, review, and verify invoices and check requests
- Review payments to ensure correct coding and authorization as well as sufficient documentation
- Flag and clarify any unusual or questionable invoice items or prices
- Sort, code, and match invoices
- Enter and upload invoices into system
- Track expenses and process expense reports
- Prepare payment disbursements and maintain vendors files
- Post transaction to journals, ledgers, and other records
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquires
- Provide supporting documentation for audits
- Maintain accurate historical records
- Maintain confidentiality of organizational information
- Prepare and process electronic transfers and payments
- Prepare and preform check runs
- Prepare analysis of accounts and monthly reports
- Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
- Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization.
- Ensure compliance with all Del-Air policies and procedures.
Qualifications:
- A bachelor’s degree or certification in a relevant field (Accounting, Finance or Business Administration). Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
- Must have AP experience in the Construction / HVAC Field.
- Pursuing additional education in a relevant field: accounting, finance, or business administration, preferred.
- Minimum of 3-5 years of experience in accounts payable or general accounting & procedures.
- Adequate knowledge of accounting software (Sage Intacct, Service Titan, Concur)
- Adequate knowledge in data entry and management
- Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment.
- Ability to multi-task & support high volume of day-to-day activities
- Ability to thrive in a team environment.
- Strong customer service skills (both oral and written)
- Strong organizational, time management and communication skills
- Eligible to legally work in the United States.
- Be at least 18 years of age.
- Successfully complete a background check and drug screen.