Executive Assistant

Dear Media & Obé Fitness

Executive Assistant to the President

About Dear Media:

Dear Media is the largest podcast network focused on amplifying women’s voices and audiences. Founded in 2018, DM hosts 100 podcasts fronted by top-tier talent and has a following of more than 705M across social channels. DM is building the podcast incubator of the future through a 360-degree business model, providing unparalleled support from concept to editorial, production, distribution, and commerce extensions. Due to its highly engaged and vast consumer audience, the network attracts global brands and digital savvy partners.

About this Position:

This role supports the President of Dear Media and the Talent & Business Development team by managing high-level administrative functions, coordinating priorities, and ensuring seamless day-to-day operations. The position requires a highly organized, proactive individual who can handle complex scheduling, track key initiatives, and communicate effectively with internal and external stakeholders. It also plays a key role in maintaining office operations and contributing to a fast-paced, entrepreneurial environment within the media and creator space.

RESPONSIBILITIES

• Provide high-level executive support to the President of Dear Media as well as the Talent & Business Development Department, including complex calendar management, scheduling, meeting preparation, and call agendas/notes.
• Assist the President in compiling and synthesizing data, metrics, and insights that support strategic business decisions in addition to managing expense reports.
• Track and follow up on action items to ensure deadlines are met and projects move forward efficiently.
• Maintain and update key department documents including decks, reports, trackers, and reference materials.
• Prepare end-of-day summaries, next-day schedules, and priority briefs for the President.
• Serve as a point of contact for executives, talent, and external partners with a high level of professionalism and discretion.
• Attend select events and support onsite logistics when needed, as well as performing additional tasks and special assignments.
• In-office presence required 4–5 days per week.

ADDED OFFICE ADMINISTRATIVE DUTIES

• Oversee general New York office operations including ordering supplies, maintaining inventory, and coordinating vendor services.
• Greet guests, talent, and partners; ensure meeting spaces are prepared and presentable.
• Support office facilities needs such as scheduling maintenance, coordinating IT requests, and managing incoming/outgoing mail and packages.
• Assist with planning internal meetings, company events, and team-building activities.
• Help maintain overall office organization, cleanliness, and a positive workplace environment.

QUALIFICATIONS

• 1–3 years of administrative or executive assistant experience in a related field (Talent Management, PR, Marketing, Entertainment, or Media).
• Prior experience at a talent agency or similar fast-paced environment strongly preferred.
• Exceptional written, verbal, and presentation communication skills.
• Strong interpersonal abilities with the capacity to interact effectively across diverse personalities and working styles.
• Skilled at managing a high-volume workload, handling multiple deadlines, and remaining organized in a fast-paced environment.
• Demonstrated discretion, professionalism, and ability to handle confidential information.
• Highly proactive, detail-oriented, resourceful, and solutions-driven.
• Passion for podcasting, influencer marketing, digital media, and the creator economy.

DESIRED CHARACTERISTICS

• Acts with integrity and builds trust with partners, clients, and colleagues.
• Demonstrates ownership, accountability, and strong problem-solving skills.
• Thrives in an entrepreneurial, fast-moving environment and operates with a consistent bias towards action and proactivity.
• Constantly seeks to elevate processes, improve systems, and optimize workflows.
• Self-starter who excels at prioritization, multitasking, and anticipating needs.

Dear Media offers competitive salaries and benefits to all employees. Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors.

Dear Media is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Dear Media offers parental and family leave along with generous health and dental benefits for all employees.