What are the responsibilities and job description for the Administrative Assistant position at DDG?
Job Type
Full-time
Location
Thibodaux Office - Thibodaux, LA 70301 US (Primary)
Category
Corporate
Job Description
ADMINISTRATIVE ASSISTANT
Reports to: Lead
FLSA Classification: Exempt
Travel: As Needed
Purpose
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
Activities Responsibilities
DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Requirements
Full-time
Location
Thibodaux Office - Thibodaux, LA 70301 US (Primary)
Category
Corporate
Job Description
ADMINISTRATIVE ASSISTANT
Reports to: Lead
FLSA Classification: Exempt
Travel: As Needed
Purpose
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
Activities Responsibilities
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Answer and direct phone calls
- Greet clients and visitors and direct to appropriate staff
- Keep a clean work environment
- Scan project files and accounting files to maintain paperless systems
- Shop drawing management
- Set up proposals
- Maintain polite and professional communication with employees and visitors
- Keep stock of necessary office supplies
- Organize and schedule appointments
- Plan and assist in meeting setup
- Maintain filing system organization for respective teams and individual project
- Correspondence preparation: letters, fax, transmittals, etc.
- Preparation of travel arrangements: flights, rental cars, hotel bookings, etc
- Utilize Outlook updates to assist in scheduling
- Completing and submitting Expense Reports
- Assist office staff with general requests such as running and compiling reports
- Detail oriented and highly organized
- Proficient in Microsoft Office Suite or similar software.
- Attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
- Associate degree in a relevant field, bachelor’s degree preferred
- Experience as an administrative assistant
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
DDG is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. DDG makes hiring decisions based solely on qualifications, merit and business needs at the time.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Job Requirements