What are the responsibilities and job description for the Administrative Assistant position at DDG?
Description
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES RESPONSIBILITIES:
- Promote DDG's core values, both internally and externally, and comply with the DDG Company Manual
- Answer and direct phone calls
- Greet clients and visitors and direct to appropriate staff
- Keep a clean work environment
- Scan project files and accounting files to maintain paperless systems
- Shop drawing management
- Set up proposals
- Maintain polite and professional communication with employees and visitors
- Keep stock of necessary office supplies
- Organize and schedule appointments
- Plan and assist in meeting setup
- Maintain filing system organization for respective teams and individual project
- Correspondence preparation: letters, fax, transmittals, etc.
- Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
- Utilize Outlook updates to assist in scheduling
- Completing and submitting Expense Reports
- Assist office staff with general requests such as running and compiling reports
REQUIRED SKILLS ABILITIES:
- Detail oriented and highly organized
- Proficient in Microsoft Office Suite or similar software
- Attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
Apply
- Submit resume to the People Development team via email to
- Specific project experiences and responsibilities shall be provided with resume