What are the responsibilities and job description for the Legal Instrument Examiner position at DC Department of Human Resources?
Job Summary
This position is located in the Central Detention Facility (CDF) or the Correctional Treatment Facility (CTF), located at 1901 D Street, SE Washington, DC. This position is located in the District of Columbia, Department of Corrections (DOC), Records Office.
The position provides administrative and other support and assistance primarily related to review, examination and verification of legal instruments and supporting documentation. The work performed supports the responsibility of the agency to ensure that the commitment of detainees and inmates are in compliance with the provisions of governing legal statutes and established correctional policies and procedures.
Duties And Responsibilities
Receives, examines, and verifies commitment documents on inmates committed to DOC. Maintains, ensures, and secures appropriate record keeping functions related to commitment documents received on a committed inmate; and examines information necessary to support standard and nonstandard transactions/processes. Initiates record checks and secure related law enforcement and court documents and other documents as required. Reviews previous correspondence and documentation in files in regard to new information, taking into account relevance to the requested transaction. Computes short term sentences and receives extensive developmental training and guidance in computing more difficult non-standard sentences.
Prepares and provides detailed correspondence from the records office to law enforcement agencies, the courts that is pertinent to sentences, and related purposes. Interviews inmates to assist and clarify matters such as their sentence and court orders. Provides statistical and narrative inmate information for inter-agency use by the correctional facilities and other jurisdictions in accordance with established guidelines and protocol. Prepares responses to a variety of inquiries from law enforcement, correctional, judicial, attorneys, etc., and other sources concerning sentence computation and jail credits. Compares accumulated information with pertinent records, files, and legal requirements to resolve issues. Transmits data from legal documents, such as case numbers, charges, and sentencing dates from databases (JACCS System, Wales/NCIC, and Court View), and compiles information from these legal documents for other agencies and related inquiries.
Qualifications And Education
Specialized Experience: Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, at least one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
Licenses and Certifications
None.
Working Conditions/Environment
The work is generally performed in an office setting, however, if needed the incumbent may meet with the inmate within the housing unit
Other Significant Facts
Tour of Duty: Rotating Shifts - This is a (24) hour facility, rotating shifts and holidays are required for this position. You may be called to return to work in case of an emergency situation.
Pay Plan, Series, and Grade: CS-0963-07
Promotion Potential: Promotion potential to CS-08
Duration of Appointment: Career Service - Regular
Collective Bargaining Unit: This position may be covered by a collective bargaining agreement. You may be required to pay an agency service fee through payroll deduction.
Position Designation: The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability – Safety Sensitive. This position is subject to mandatory pre-employment and periodic Criminal Background Checks. This position is also subject to mandatory pre-employment drug testing.
TB test will be required for the entry on duty.
Essential Position Designation: The incumbent of this position is designated as “Essential” to the Agency.
Residency Requirement: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.
This position is located in the Central Detention Facility (CDF) or the Correctional Treatment Facility (CTF), located at 1901 D Street, SE Washington, DC. This position is located in the District of Columbia, Department of Corrections (DOC), Records Office.
The position provides administrative and other support and assistance primarily related to review, examination and verification of legal instruments and supporting documentation. The work performed supports the responsibility of the agency to ensure that the commitment of detainees and inmates are in compliance with the provisions of governing legal statutes and established correctional policies and procedures.
Duties And Responsibilities
Receives, examines, and verifies commitment documents on inmates committed to DOC. Maintains, ensures, and secures appropriate record keeping functions related to commitment documents received on a committed inmate; and examines information necessary to support standard and nonstandard transactions/processes. Initiates record checks and secure related law enforcement and court documents and other documents as required. Reviews previous correspondence and documentation in files in regard to new information, taking into account relevance to the requested transaction. Computes short term sentences and receives extensive developmental training and guidance in computing more difficult non-standard sentences.
Prepares and provides detailed correspondence from the records office to law enforcement agencies, the courts that is pertinent to sentences, and related purposes. Interviews inmates to assist and clarify matters such as their sentence and court orders. Provides statistical and narrative inmate information for inter-agency use by the correctional facilities and other jurisdictions in accordance with established guidelines and protocol. Prepares responses to a variety of inquiries from law enforcement, correctional, judicial, attorneys, etc., and other sources concerning sentence computation and jail credits. Compares accumulated information with pertinent records, files, and legal requirements to resolve issues. Transmits data from legal documents, such as case numbers, charges, and sentencing dates from databases (JACCS System, Wales/NCIC, and Court View), and compiles information from these legal documents for other agencies and related inquiries.
Qualifications And Education
Specialized Experience: Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, at least one (1) year of specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression.
Licenses and Certifications
None.
Working Conditions/Environment
The work is generally performed in an office setting, however, if needed the incumbent may meet with the inmate within the housing unit
Other Significant Facts
Tour of Duty: Rotating Shifts - This is a (24) hour facility, rotating shifts and holidays are required for this position. You may be called to return to work in case of an emergency situation.
Pay Plan, Series, and Grade: CS-0963-07
Promotion Potential: Promotion potential to CS-08
Duration of Appointment: Career Service - Regular
Collective Bargaining Unit: This position may be covered by a collective bargaining agreement. You may be required to pay an agency service fee through payroll deduction.
Position Designation: The incumbent of this position will be subject to enhanced suitability screening pursuant to Chapter 4 of DC Personnel Regulations, Suitability – Safety Sensitive. This position is subject to mandatory pre-employment and periodic Criminal Background Checks. This position is also subject to mandatory pre-employment drug testing.
TB test will be required for the entry on duty.
Essential Position Designation: The incumbent of this position is designated as “Essential” to the Agency.
Residency Requirement: Applicants claiming “Residency Preference” will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer: All qualified candidates will receive consideration without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, physical handicap, or political affiliation.