Part-Time Administrative Assistant

Job Overview
We are seeking a dynamic and detail-oriented Part-Time Administrative Assistant to join our team! In this energetic role, you will be the backbone of our office operations, providing essential administrative support that keeps everything running smoothly. Your proactive approach and organizational skills will help streamline daily tasks, coordinate projects, and ensure an efficient work environment. This position offers a fantastic opportunity to develop your office management expertise while contributing to a vibrant team dedicated to excellence.

Responsibilities

• Manage calendar schedules using Microsoft Outlook Calendar and Google Workspace, coordinating appointments, meetings, and deadlines with precision.
• Provide executive administrative support by preparing documents, proofreading correspondence, and handling transcription tasks efficiently.
• Assist with event planning activities, including logistics coordination, venue arrangements, and attendee communication to ensure successful events.
• Handle front desk responsibilities including greeting visitors, answering multi-line phone systems with professional phone etiquette, and directing calls appropriately.
• Perform clerical tasks such as proofreading documents, managing office emails, and supporting project coordination efforts across teams.
• Provide general administrative support, including answering phones, managing emails, and handling correspondence
• Schedule meetings, depositions, and court appearances
• Maintain and organize office files and records (electronic and physical)
• Assist with electronic filing in Pennsylvania and New Jersey state and federal courts
• Support attorneys and staff with basic legal administrative tasks as needed
• Manage and update the firm’s social media accounts (e.g., LinkedIn, Instagram)
• Assist with marketing initiatives, including drafting posts, coordinating content, and maintaining consistency in branding
• Order office supplies and assist with general office management

Qualifications

• Proven experience in an administrative or office environment with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Excellent typing speed combined with meticulous proofreading and transcription abilities.
• Familiarity with office management systems including filing, document signing platforms like DocuSign, and multi-line phone systems.
• Prior experience in event planning, bookkeeping (QuickBooks preferred), or project coordination is highly desirable.
• Strong communication skills with professional phone etiquette and customer service orientation.
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced setting. Join us as a Part-Time Administrative Assistant and become an integral part of a supportive team that values your initiative! This role is perfect for motivated individuals eager to expand their administrative expertise while making a meaningful impact in our organization’s daily operations.

Pay: $24.64 - $29.67 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person

Salary : $25 - $30