What are the responsibilities and job description for the Administrative Assistant (Part Time) position at Borough of Hatboro?
The Borough of Hatboro Administration Department is accepting applications for the position of Administrative Assistant (Part Time/20-25 hours per week). Those working in this position will provide administrative and clerical support to all functions of the Administration Department. Candidates must be able to work Monday through Friday. Hours can be flexible pending approval by Borough Manager. Some night and weekend hours may be required for special events or meetings as needed. Applications may be picked up at Borough Hall, 414 S. York Road, Hatboro, PA 19040.
Work Objective: Provide administrative and clerical support for the Borough of Hatboro Administration Department and provide efficient service to the community and those doing business with the Borough of Hatboro. The Administrative Assistant generally answers multiple phone lines, greets residents and business owners daily, and processes various types of permits and correspondence. At times, the position will be asked to assume other jobs and responsibilities as assigned based on need.
Essential Job Functions: Note: Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and abilities. This list is illustrative only and is not a comprehensive list of all functions and tasks performed by this position.
- Answers telephones, transfers calls, and takes messages
- Maintains accurate logs, records, and files in an organized manner
- Accepts payments and issues receipts for the various permits and fees collected by the Borough Administration Department
- Greets and provides assistance to those visiting or doing business with the Borough of Hatboro
- Interacts with public, employees, and other departments as needed
- Work alongside Fire Marshal to coordinate inspections, property maintenance follow-ups, prepare invoices, etc. and draft letters accordingly
- Receives and processes various permit applications at the direction of the Building Code Official and Zoning Officer
- Sells memberships to Hatboro Memorial Pool
- Performs other duties as assigned
Equipment Used:
- Computer Systems: Windows and Microsoft Office Applications
- Copy Machines
- Facsimile and Scanners
- Credit Card Point of Sale System
- Writing Instruments, Paper
- Phone System
- Other Related Equipment
Minimum Required Knowledge:
- Knowledge of Computer Functions
- Knowledge of the use of office equipment
Minimum Required Skills:
- Skill in communicating with the public in a professional, courteous manner
- Skill in computer operations
- Skill in multitasking
Minimum Qualifications:
- Minimum age of 18
- High school diploma or equivalent
- No felony convictions or conviction of any morals crime
- Satisfactory Pennsylvania PA Criminal Background Check
Company Description The Borough of Hatboro is a small Borough located in Montgomery County PA. Hatboro is rich in History, having the only school located on a battlefield, home to Pennsylvania's third oldest library, a clock made by Isaiah Lukens, historic buildings and so much more. Today, Hatboro is a vibrant, diverse town and home to approximately 7500 residents. Borough Council, Mayor and staff strive to serve the residents of Hatboro with a responsive government in order to provide the highest quality of services to the community.
Additional Information The Borough of Hatboro is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability or other protected class. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If due to a disability, you need assistance or accommodation in completing the employment application or during the interviewing or screening process, please contact the Borough at 215- 443-9100. For more information about our borough, please visit https://myhatboro.org
Job Type: Part-time
Pay: From $14.00 per hour
Work Location: In person
Salary : $14