Commercial Executive Administrator

Are you looking for an exciting career, and the opportunity to grow with a top-of-the-line company?

David S. Brown Enterprises is a full-service real estate company headquartered in Baltimore, Maryland. Since inception, our commitment to personalized service and high-quality construction has exceeded the expectations of our tenants and partners. With a forward-thinking approach, we serve the community through socially conscious development and infuse each project with our firm principles of loyalty, stability, responsiveness, and quality. Our entire portfolio is handled in-house, minimizing the need for external consultants in construction, design, and architecture. For our consumers, this means cost-savings, expedited timelines, and fewer miscommunications – delivering a project efficiently and effectively.

As a Commercial Executive Administrator, your primary function is to provide high-level administrative and operational support to the Commercial Office Leasing team. This includes managing lease documentation, coordinating renewals, supporting reporting functions, and ensuring smooth day-to-day operations within a fast-paced commercial real estate environment.

What we would like from you:

• High school diploma required; college degree preferred
• Minimum of 5 years of related administrative or commercial real estate experience
• Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)
• Minimum of 5 years of related administrative or commercial real estate experience
• Proficient in Microsoft Word, Excel, and Outlook (experience with Yardi, Zoho, and Costar preferred)
• Draft, redline, and process lease proposals, letters of intent, and lease agreement
• Collaborate with leasing and legal teams to format and finalize lease documents
• Draft and manage monthly renewal letters based on broker-provided terms, ensuring approval, mailing, and digital distribution.
• Track renewal timelines and maintain accurate reporting and CRM updates
• Prepare and maintain reports including vacancy, renewal, tenant roster, and prospect reports.
• Assist with preparation and review of invoices, commissions, and expense tracking.
• Coordinate tenant communications, welcome materials, and engagement initiatives
• Support marketing efforts including updating property listings, materials, and communications.
• Maintain CRM database and assist with marketing campaigns
• Provide administrative support including calendar management, meeting coordination, travel arrangements, and office operations.
• Maintain and organize filing systems and ensure accuracy of documentation
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities.
• Strong communication skills with the ability to interact professionally with tenants, brokers, and internal teams.
• Detail-oriented, dependable, and able to maintain confidentiality

Perks when you join our team:

• Work-life balance with 10 days of paid vacation, paid sick leave, and a paid day off for your birthday
• 9 paid company holidays
• 401(k) retirement plan with a 50% company match up to 8%
• Comprehensive medical, dental, and vision insurance with employer contributions
• 15% apartment rental discount for eligible employees
• 9 paid company holiday
• 401(k) retirement plan with 50% company match up to 8%
• Comprehensive medical, dental, and vision insurance with employer contributions
• 15% apartment rental discount for eligible employees
• Annual year end bonuses
• Tuition reimbursement for undergraduate, graduate courses, certifications, and seminars

Employer-paid benefits, including:

• Term Life & AD&D Insurance
• Short-Term Disability
• Wellness Program & gym membership

We are proud to be an EOE, and we maintain a drug-free workplace