What are the responsibilities and job description for the Legal Billing Clerk position at DarrowEverett LLP?
LEGAL BILLING CLERK
DarrowEverett LLP is looking for a Legal Billing Clerk. The candidate must have excellent communication and administrative skills, be highly organized and detail-oriented, be able to multitask without sacrificing efficiency, be responsible, and be able to represent the firm, always, in ways that enhance its reputation.
Role & Responsibilities:
- Manage extensive internal communications related to time entries and the billing of them, ensuring timely and accurate follow-up.
- Prepare and process Work-In-Progress (WIP), pre-bills and final bills to ensure accurate, consistent, and timely invoicing in accordance with client specifications.
- Edit attorney bills, addressing both requested changes and general grammatical or spelling corrections.
- Review and reconcile account balances in Work-In-Progress (WIP) and in Accounts Receivable (AR) as needed.
- Assist clients with billing inquiries, including providing copies of invoices, billing histories, trust ledgers, etc.
- Monitor and track turnaround times for the billing cycle.
- Assist with attorney time entry.
- Understand and apply client and matter procedures; while not always responsible for opening matters, the role includes auditing processes to identify potential billing issues.
- Provide weekly and monthly reports to management regarding updates on new matters and billings.
- Enter billing data into client-specific online portals, following provided guidelines. provided by the client.
- Collaborate with the billing team, sharing responsibilities and maintaining an organized workflow.
Qualifications, Education & Skills:
- High school diploma or equivalent is required; associate or bachelor’s degree preferred.
- Legal billing background desired, though not mandatory.
- Advanced proficiency in MS Office, Excel, and billing software programs; experience with Clio a plus.
- Ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment.
- Strong written and verbal communication skills with exceptional attention to detail.
- Highly organized with the ability to proactively manage workload and follow through independently.
- Team-oriented with a collaborative approach to achieving goals.