What are the responsibilities and job description for the Clerk III (External) position at Dane County?
JOB
DEFINITION
EXAMPLES OF DUTIES
This current recruitment is being used to establish an eligible list that will be good for six (6) months. The eligible list may be used for current and future full-time and LTE Clerk III vacancies.
Current employees, the Clerk III posting is an internal recruitment first.
LTE employees may apply on this recruitment.
EXAMPLE OF DUTIES
COMMITMENT TO EQUITY & INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
The Clerk III is an advanced level clerical classification that performs increasingly varied and responsible clerical duties, and related work as required. The incumbents of this classification normally function as lead workers to Clerk I-IIs, entry level Account Clerks and other comparable clerical classifications. There is no supervision over other employees at this level but as lead workers the incumbents they recommend, advise and assist management in the training, monitoring and assigning of work to other entry level clerical classifications. May report to a division head, department head or have a comparable reporting relationship with a comparable official. Work methods in this classification normally require a considerable degree of independent judgment in interpreting, applying and revising procedures and precedents to a variety of situations. Incorrect decisions may have serious consequences. Information processing may be from standard source documents, but often is from a variety of rough drafts and/or multiple sources where knowledge of complex layouts and designs is required. Perform extremely complex and difficult record keeping. Employees in this classification may have a great deal of contact with the public and employees of other units in seeking and giving out information where very specific, narrow and highly detailed knowledge of departmental policy and procedures is required. A general knowledge of other departments and their record keeping systems is usually required.
EXAMPLES OF DUTIES
Assign work to subordinate staff. Make recommendations on staff performance. Train new staff. Type and/or key complex reports, correspondence and statistical data, bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices. Reproduce multiple copies of work. Prepare agendas and take minutes for boards and committees. Collect, check, tabulate and format statistical and financial data. Issue licenses and permits. Write receipts for fees. Classify and post a variety of information. Store and issue supplies. Accept applications. Check books and other materials in and out. When reporting directly to a division or department head, incumbents in this classification greet visitors and the general public, answer inquiries and refer people to the proper officials. Make appointments, keep appointment calendars and make travel arrangements. Conduct audits, review balances, process employee time and pay records; and check payrolls, purchase orders, and claims. Compile figures on expenditures. Maintain inventory records. Operate and maintain complex electronic files. Gather information on a variety of subjects and compile complicated financial, statistical, activity, and legal reports. Answer call center phones, process arrest list, mail, injunction reports, conduct genetic testing, purge payments, warrant withdrawals, orders for release, monitor agency email boxes and scan to Laserfiche.
SUPPLEMENTAL INFORMATION
Knowledge of modern office procedures and practices. Knowledge of leadership techniques to motivate subordinate staff. Knowledge of computers and data entry formats and processing - this includes standard business formats and enough advanced knowledge to set up complicated documents, and process complex narrative, numerical and graphic information. Possess enough knowledge of software to compose forms and form letters and other special correspondence. Knowledge of data base and spreadsheet systems sufficient to maintain electronically stored records and to prepare complicated reports. Knowledge of County and departmental policies and procedures to answer difficult questions. Possess correct Business English, grammar and spelling skills to write complex memorandum and reports, edit materials and correct typographical errors. Possess adequate arithmetic skills to perform calculations and operate electronic information processing equipment. Ability to work with speed and accuracy. Ability to gather and organize information from a variety of sources. Ability to evaluate and devise work methods to improve efficiency or meet new requirements. Ability to interpret complex guidelines. Ability to operate standard office machines including electronic information processing equipment. Ability to establish and maintain effective relationships with the public.
Salary : $31 - $33