What are the responsibilities and job description for the Clerk I-II (Bilingual - Spanish) position at Dane County?
Description
The Dane County Clerk of Courts has a current full time (1.0 FTE) vacancy for a Clerk I-II (Bilingual-Spanish).
Candidates should be bilingual in both English and Spanish and will be required to pass a language assessment.
Employees who work in bilingual designated positions receive an additional $2.00 per hour (not reflected in the above hourly rate).
The eligible list created from this recruitment may be used to fill future Clerk I-II (Bilingual-Spanish) vacancies over the next six (6) months.
Equity, Definition and Examples of Duties
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Work is performed under general supervision and is of a varied and increasingly responsible nature. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. May have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically, there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees, monitoring and assigning of work to temporary employees performing similar work.
EXAMPLES OF DUTIES
Maintains electronic and manual filing. Prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work. Checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees. Classifies and posts information. Accepts applications. Does filing and searching of documents. Checks books and other materials in and out. Transcribes dictating machine records. Stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials. Screens clients/applicants. Makes appointments and travel arrangements. Audits, balances, and checks payrolls, purchase orders, and claims. Compiles figures on expenditures. Maintains simple inventory records. May operate a switchboard in conjunction with receptionist duties. Gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports. May operate various types of electronic office equipment. Assists in training and assigning work to other employees performing similar level clerical tasks.
Education, Experience And Special Requirements
Education, Training and Experience:
Any combination of education, training and experience equivalent to six (6) months of clerical experience.
Special Requirements
Individuals who meet the minimum qualifications must also pass Microsoft Word, Excel and Language tests with 50% accuracy.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin’s Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions
Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices.
Knowledge, Skills And Abilities
Must have knowledge of or ability to learn modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence. Knowledge of or ability to learn record keeping systems sufficient to maintain clerical records and to prepare routine reports. Knowledge of or ability to learn departmental policy and regulations sufficient to answer routine questions. Knowledge of business English, spelling and grammar skills sufficient to edit materials and correct typographical errors, write memorandum, reports and business letters. Effective oral and written communication skills. Ability to make arithmetic calculations and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas. Ability to sort and file material using an established indexing/computer systems. Ability to set up and type a variety of accounting, statistical and financial statements, letters and reports neatly and accurately. Ability to compute and tabulate data. Ability to operate standard office machines. Ability to establish and maintain effective relationships with the public.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
https://admin.countyofdane.com/employee-relations/active-employee
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their work week. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page: https://www.facebook.com/DaneCountyEmployeeRelations/
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page: https://admin.countyofdane.com/employee-relations
01
Do you have any combination of education, training and experience equivalent to six (6) months of clerical experience? If yes, please explain.
02
Are you interested in interviewing for part-time opportunities, if they become available?
The Dane County Clerk of Courts has a current full time (1.0 FTE) vacancy for a Clerk I-II (Bilingual-Spanish).
Candidates should be bilingual in both English and Spanish and will be required to pass a language assessment.
Employees who work in bilingual designated positions receive an additional $2.00 per hour (not reflected in the above hourly rate).
The eligible list created from this recruitment may be used to fill future Clerk I-II (Bilingual-Spanish) vacancies over the next six (6) months.
Equity, Definition and Examples of Duties
COMMITMENT TO EQUITY AND INCLUSION
As an employer, we strive to provide a work environment where diversity and differing opinions are valued, creativity is encouraged, continuous learning and improvement are fostered, teamwork and open/honest communication are encouraged, and meeting customer needs through quality service is a shared goal. All employees must be able to demonstrate multicultural competence – the awareness, knowledge, and skills needed to work with others who are culturally different from self in meaningful, relevant, and productive ways. Applicants from traditionally underrepresented populations including women, racial and ethnic minorities, and persons with disabilities are especially encouraged to apply.
DEFINITION
Work is performed under general supervision and is of a varied and increasingly responsible nature. Incumbents in this classification are normally engaged in standardized work, but independent judgment and specific instructions may be required in applying procedures to unusual cases. Errors are usually discovered by a lead support person or first line supervisor before serious consequences can result. Keying is normally from standard source documents and on standard types of electronic equipment. Knowledge of complex layouts and designs is not usually required. May have a great deal of contact with the public and employees of other units in seeking and giving out information where general knowledge of departmental policy and procedures is required. Typically, there are no formal or direct lines of supervision over other staff although employees at this level may assist in the training of new employees, monitoring and assigning of work to temporary employees performing similar work.
EXAMPLES OF DUTIES
Maintains electronic and manual filing. Prepares and processes bills, vouchers, dockets, receipts, schedules, narratives, charts, tables, minutes, requisitions, notices, correspondence, and statistical and financial data, reproduces multiple copies of work. Checks and tabulates statistical and financial data, issues licenses and permits, and writes receipts for fees. Classifies and posts information. Accepts applications. Does filing and searching of documents. Checks books and other materials in and out. Transcribes dictating machine records. Stores and issues supplies. When serving as office receptionist greets visitors and the general public, answers inquiries or refers people to the proper officials. Screens clients/applicants. Makes appointments and travel arrangements. Audits, balances, and checks payrolls, purchase orders, and claims. Compiles figures on expenditures. Maintains simple inventory records. May operate a switchboard in conjunction with receptionist duties. Gathers information on a variety of subjects and compiles routine financial, statistical, activity, and legal reports. May operate various types of electronic office equipment. Assists in training and assigning work to other employees performing similar level clerical tasks.
Education, Experience And Special Requirements
Education, Training and Experience:
Any combination of education, training and experience equivalent to six (6) months of clerical experience.
Special Requirements
Individuals who meet the minimum qualifications must also pass Microsoft Word, Excel and Language tests with 50% accuracy.
Background Check Statement: Some positions may require a criminal background check which can include fingerprinting due to the nature of the job’s responsibilities. Wisconsin’s Fair Employment Law, s. 111.31 – 111.395, Wis. Stats., prohibits discrimination because of an arrest or conviction record. However, Dane County may disqualify an applicant if the position’s responsibilities are substantially related to the applicant’s criminal history (e.g., the nature of the crime and its relationship to the position, whether hiring, transferring or promoting an applicant would pose an unreasonable risk to the business, its employees, customers and vendors, etc.). Management reserves the right to make employment contingent upon successful completion of the background check.
For Bilingual Positions
- Provide services in both English and the required foreign language (e.g., Spanish, Arabic, Hmong, etc.).
- Applicants being considered for bilingual positions will be tested during the recruitment process prior to employment. This will primarily consist of passing an oral language proficiency assessment from English to foreign language and foreign language to English, but may require additional language testing, such as written translation, if it is an essential function of the job.
- If applicable, individuals may confirm with the Employee Relations Division whether results of bilingual language certifications/examinations they currently hold qualify them for the position’s bilingual designation.
Professional office work environment. Work involves walking, sitting, standing, bending, stooping, twisting, turning, lifting, carrying, pushing, pulling, grasping, and reaching within normal ranges. Ability to lift and move a variety of work-related materials weighing up to 25 pounds (with/without assistance). Prolonged computer and phone use. Manual dexterity using fine and gross motor skills. Ability to speak and be heard by others. Ability to see and hear within normal ranges with or without corrective devices.
Knowledge, Skills And Abilities
Must have knowledge of or ability to learn modern office procedures and practices; computers and data entry formats and processing. This includes standard business formats and sufficient knowledge to set up documents and process a variety of narrative, numerical or graphic information and compose forms and form letters and other routine correspondence. Knowledge of or ability to learn record keeping systems sufficient to maintain clerical records and to prepare routine reports. Knowledge of or ability to learn departmental policy and regulations sufficient to answer routine questions. Knowledge of business English, spelling and grammar skills sufficient to edit materials and correct typographical errors, write memorandum, reports and business letters. Effective oral and written communication skills. Ability to make arithmetic calculations and key in data on a computer with reasonable speed and accuracy using basic mathematics and/or formulas. Ability to sort and file material using an established indexing/computer systems. Ability to set up and type a variety of accounting, statistical and financial statements, letters and reports neatly and accurately. Ability to compute and tabulate data. Ability to operate standard office machines. Ability to establish and maintain effective relationships with the public.
Become a part of the Dane County Team!
We offer a wide range of benefits including fully paid dental and HMO health insurance premiums for full time employees/pro rated for part time employees. The County will also provide contributions towards POS health insurance premiums and short/long term disability. Additional benefits available include long term care, vision coverage, flex spending account and deferred compensation programs paid in full by the employee and a wellness program. For further details on insurance benefits visit
https://admin.countyofdane.com/employee-relations/active-employee
Bilingual Pay: Employees who work in bilingual designated positions receive an additional $2.00 per hour.
Undesirable Hours Premium Pay: Employees may receive undesirable hours pay of $2.00 for anytime worked between 6:00 p.m. and 6:00 a.m and for anytime on Saturday and/or Sunday. (not applicable with all employee groups).
Paid Parental Leave: Dane County also provides 12 weeks of paid parental leave for birth or adoption of a child.
Caregiver Leave: Dane County offers 80 hours of paid leave to care for an ill family member.
Telecommuting: Telecommuting allows employees to work remotely for all or part of their work week. Dane County considers telecommuting to be a viable, flexible option when both the employee and the job are suited to such an arrangement. Dane County will permit telecommuting when it benefits the productivity of the employee and their department and if determined by employee's department that telecommuting is not detrimental to either the County or the employee.
Student Loan Forgiveness: If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness (PSLF) Program.
WI Retirement System: Employees hired after 7-1-11 must be expected to work a minimum of 1200 hours annually to be enrolled in the Wisconsin Retirement System when hired.
Like our Facebook page: https://www.facebook.com/DaneCountyEmployeeRelations/
Dane County participates in E-Verify. For more information see the Notice of E-Verify Participation and Right to Work posters here" and then the 'here' links to this page: https://admin.countyofdane.com/employee-relations
01
Do you have any combination of education, training and experience equivalent to six (6) months of clerical experience? If yes, please explain.
02
Are you interested in interviewing for part-time opportunities, if they become available?
- Yes
- No
- Required Question
Salary : $2