What are the responsibilities and job description for the Executive Assistant Office Manager position at Daley And Associates, LLC?
Executive Assistant / Office Manager
We are currently seeking candidates for an Executive Assistant / Office Manager role with a highly successful investment management firm located in Boston, MA. The Executive Assistant / Office Manager will be responsible for supporting C-Suite executives and managing day-to-day office operations. The ideal candidate will be bilingual in English and Spanish, and have 3 years of experience supporting executives, managing complex calendars, and coordinating travel arrangements.
This is a 3–6-month contract-to-hire position paying between $38-$50/hour (depending on experience).
This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
Responsibilities:
We are currently seeking candidates for an Executive Assistant / Office Manager role with a highly successful investment management firm located in Boston, MA. The Executive Assistant / Office Manager will be responsible for supporting C-Suite executives and managing day-to-day office operations. The ideal candidate will be bilingual in English and Spanish, and have 3 years of experience supporting executives, managing complex calendars, and coordinating travel arrangements.
This is a 3–6-month contract-to-hire position paying between $38-$50/hour (depending on experience).
This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week.
Responsibilities:
- Act as a key administrative partner to the CEO and senior leadership team, supporting both strategic needs and daily operations
- Coordinate scheduling for multiple executives, including high-volume meetings and complex domestic and international travel arrangements
- Organize and support meetings by coordinating agendas, materials, and all related logistics
- Draft, edit, and manage executive communications, presentations, and briefing documents
- Monitor competing priorities and ensure action items are tracked, progressed, and completed on time
- Manage overall office functionality, including coordination with external vendors and support for onboarding and workspace setup
- Serve as the central contact for office-related matters and operate as a reliable liaison with internal teams and external partners
- Handle sensitive and confidential information with a high level of discretion while assisting with ad hoc initiatives and special projects
- Provide additional support as needed
- Bachelor’s degree required
- Minimum of 3–5 years’ experience in an executive assistant, administrative, or office operations role within investment management, financial services, or a comparable professional services environment
- Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
- Full professional fluency in both English and Spanish, with strong written and verbal communication skills
- Demonstrated ability to organize, prioritize, and manage time effectively in a fast-paced environment
- Proven professionalism, sound judgement, and ability to maintain confidentiality
- Strong follow-through capabilities paired with exceptional attention to detail
Salary : $38 - $50