Project Administrative Assistant

Title: Project Administrative Assistant

Location: Saint Cloud, MN

Job Type: Permanent

Compensation: $58,000 - $65,000

Industry: Manufacturing

About The Role

We are partnering with a well-established electrical construction and industrial services organization supporting large-scale infrastructure, energy, and outage-driven projects across regulated environments. This Project Administrative Assistant role is based out of the organization’s headquarters in St. Cloud, MN and plays a critical part in supporting Project Managers and operations teams.

This position is ideal for a highly organized, detail-driven administrative professional who is comfortable supporting fast-paced, documentation-heavy projects and adapting to urgent or emergent work. The role offers long-term growth opportunities as project complexity and operational responsibilities expand.

Job Description

The Project Administrative Assistant supports Project Manager(s) while independently managing assigned administrative and operational aspects of active projects. The role requires prioritizing work, maintaining accurate project documentation, coordinating logistics, tracking labor and expenses, and communicating professionally with internal teams, vendors, and field personnel. This position ensures projects remain organized, compliant, and operationally supported from setup through closeout, including outage and emergent work periods.

Key Responsibilities Include

• Maintaining organized electronic filing systems for all project-related documentation, including JPRs, lessons learned, surveys, site notes, photos, as-builts, and testing records
• Performing high-volume data entry and document control for project and field operations, including crew hours, foreman totes, and job folders
• Preparing, editing, and managing fillable PDFs and project forms using Adobe Acrobat (JSAs, safety reports, daily and weekly reports, credit card authorizations, etc.)
• Tracking field crew hours and expenses, verifying approval and accuracy, and escalating discrepancies as needed
• Coordinating and scheduling travel logistics such as flights, hotels, rental vehicles, and shuttles within established parameters
• Supporting outage preparation and project closeout activities, including job setup, documentation filing, and lessons learned
• Scheduling and coordinating meetings such as daily huddles, project kickoffs, closeouts, job awards, site visits, and project management meetings
• Communicating professionally with internal teams, vendors, and field personnel to gather information, resolve routine issues, and support project progress
• Preparing reports, spreadsheets, and presentations, including lessons learned and project summaries
• Participating in daily huddles and project management meetings as required
• Remaining responsive during emergent or outage-driven projects, including intermittent availability outside standard business hours
  
  

Qualifications

Required

• 3–5 years of experience in an administrative or office-based role
• Experience supporting projects in construction, industrial, or operations-focused environments
• High school diploma or equivalent
• Strong attention to detail and ability to manage multiple priorities in a fast-paced environment
• Intermediate proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Working knowledge of Excel, including basic formulas and data handling
• Intermediate proficiency with Adobe Acrobat, including fillable forms and document control
• Ability to perform high-volume, deadline-driven data entry accurately
• Strong written and verbal communication skills with a professional demeanor
• Proven ability to prioritize work, meet deadlines, and stay focused under pressure
• Self-starter with the ability to work independently and as part of a team
• Valid driver’s license and ability to operate company or rental vehicles
• Ability to pass a background check for field access, drug screen (including THC), and non-DOT physical
• Ability to sit or stand for extended periods, work on a computer for prolonged durations, and occasionally lift up to 50 lbs (over 50 lbs with assistance)
  
  

Preferred

• Associate’s degree
• Experience supporting project managers or operations-heavy teams
• Experience coordinating logistics, travel, or outage-related schedules
• Experience tracking timekeeping, payroll-adjacent functions, or field expenses
• Experience creating presentations and compiling lessons learned or project closeout materials
• Experience supporting process improvement or quality initiatives (e.g., ISO environments)
• Comfort working in regulated or safety-sensitive environments
• Adaptability to change, urgency, and evolving processes
  
  

Benefits

This company offers competitive pay based on experience and certifications, along with comprehensive health, dental, and vision insurance. Employees can take advantage of a 401(k) plan with profit sharing, paid time off, and holidays, while also benefiting from opportunities to advance within a respected, nationally recognized organization. With a team culture that emphasizes grit, precision, and craftsmanship, employees are encouraged to pursue professional growth and leadership development in a supportive, safety-first environment. Beyond benefits and career advancement, team members gain the satisfaction of knowing their work directly contributes to powering communities nationwide.

How To Apply

Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps!

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

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