Part Time Accounting Assistant/Accounts Payable

Title: Part Time Accounting Assistant/Accounts Payable

Location: Waite Park, MN

Job Type: Contract (3 Months potential extension)

Compensation: $20-25/hr

Industry: Commercial Roofing

About The Role

Our firm is partnering with a well-established commercial contractor in central Minnesota to identify an Accountant / Accounts Payable & Administrative Coordinator. This position plays a key role in supporting day-to-day accounting operations and administrative functions, with a primary focus on accounts payable in a fast-paced construction environment.

This role is ideal for a highly organized, detail-oriented professional who thrives on managing multiple priorities, maintaining accurate financial records, and supporting cross-functional teams including accounting, project management, and operations.

Job Description

The Accountant / Accounts Payable & Administrative Coordinator is responsible for accounts payable processing, compliance documentation, and general administrative support. The role works closely with internal teams and external vendors to ensure accurate payment processing, compliance with contractual requirements, and smooth office operations.

Accounts Payable

• Process vendor and subcontractor invoices accurately and on time
• Match invoices to purchase orders, receipts, subcontract agreements, and approvals
• Review invoice coding to ensure proper general ledger and job cost allocation
• Prepare and process weekly check runs, ACH payments, and other disbursements
• Reconcile vendor statements and resolve discrepancies or missing documentation
• Communicate with vendors and subcontractors regarding invoice status and payment timing
• Maintain organized vendor records, including W-9s, insurance certificates, and payment terms
• Assist with month-end close activities, accruals, and reconciliation support
• Ensure internal controls and approval procedures are followed prior to payment
• Support internal and external audit requests as needed
  
  

Lien Waivers & Compliance Support

• Collect, review, and track supplier and subcontractor lien waivers
• Ensure required conditional and unconditional waivers are properly executed prior to payment when applicable
• Maintain accurate lien waiver records and documentation
• Coordinate with project managers, accounting staff, and vendors to resolve missing or incomplete waivers
• Support compliance with project, owner, and contractual documentation requirements
  
  

Contractor Prequalification Support

• Assist with subcontractor and vendor prequalification and renewal packages
• Collect and maintain documentation including licenses, insurance certificates, W-9s, safety records, and related compliance materials
• Track expiration dates and follow up on required updates
• Coordinate prequalification status and documentation with internal teams and external partners
  
  

Credit Card Spend Management

• Monitor company credit card usage for policy compliance
• Collect receipts and supporting documentation from cardholders
• Reconcile monthly credit card statements and ensure proper expense coding
• Follow up on missing receipts, unclear charges, or policy exceptions
• Identify and escalate unusual or unauthorized transactions as needed
  
  

Fleet Administration Support

• Maintain records for company vehicles, trailers, and equipment
• Track registrations, renewals, inspections, maintenance schedules, and insurance documentation
• Coordinate routine maintenance and repairs
• Assist with monitoring fleet-related expenses and recordkeeping
  
  

Payroll & Administrative Support

• Assist with collecting and reviewing employee timecards and payroll-related information
• Support payroll reporting, audits, and administrative tasks
• Provide general administrative support to accounting, operations, and leadership teams
• Answer phones, manage emails, and route inquiries appropriately
• Prepare reports, spreadsheets, correspondence, and internal documents
• File, scan, and maintain electronic and physical records
• Order office supplies and support daily office organization
• Assist with scheduling, meeting coordination, onboarding documentation, and special projects
  
  

Qualifications

Required Qualifications:

• Previous experience in accounts payable, accounting support, or administrative finance roles
• Strong attention to detail and accuracy
• Working knowledge of accounts payable processes and internal controls
• Ability to manage multiple deadlines and follow up consistently
• Strong organizational and recordkeeping skills
• Ability to handle confidential financial and employee information with discretion
• Clear written and verbal communication skills
• Proficiency with accounting software and Microsoft Office (Excel, Word, Outlook)
• Ability to work in an office-based environment with regular computer and phone use
• Ability to interact professionally with vendors, subcontractors, project managers, and internal teams
• Ability to sit for extended periods and work at a computer for most of the day
• Ability to occasionally lift and move office materials or files weighing up to 20 pounds
• Availability to work standard business hours, with flexibility during month-end close, payroll periods, or high-volume processing times
  
  

Preferred Qualifications:

• Experience in construction, contracting, or job-cost accounting environments
• Familiarity with lien waivers, subcontract documentation, and compliance requirements
• Experience supporting payroll processes
• Exposure to fleet administration or asset tracking
  
  

Benefits

Dahl Consulting is proud to offer a comprehensive benefits package to eligible employees that will allow you to choose the best coverage to meet your family’s needs. For details, please review the DAHL Benefits Summary: https://www.dahlconsulting.com/benefits-w2fta/.

How To Apply

Take the first step on your new career path! To submit yourself for consideration for this role, simply click the apply button and complete our mobile-friendly online application. Once we’ve reviewed your application details, a recruiter will reach out to you with next steps!

Equal Opportunity Statement

As an equal opportunity employer, Dahl Consulting welcomes candidates of all backgrounds and experiences to apply. If this position sounds like the right opportunity for you, we encourage you to take the next step and connect with us. We look forward to meeting you!

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