What are the responsibilities and job description for the Supply Chain Administrative Assistant position at Dagen?
Global oil and gas client is looking for a contract supply chain administrative assistant.
This individual will need to monitor, organize and prioritize reports which will need to be ran/created and sent to stakeholders confirming close of purchase order.
Job Duties
- Monitor, organize and prioritize vendor master tickets and new supplier request in the Vendor Master Team Site, Ariba and SAP.
- Coordinate existing supplier enablement (Ariba) set-up in liaison with AP Vendor Admin and Supplier Enablement Team.
- Coordinate new supplier registration & onboarding, which includes the following:
-Engage suppliers to verify supplier information records (Supplier Registration Form) and
notify supplier of onboarding status,
-Facilitate supplier pre-qualification (Security & Legal),
-Liaise with AP Vendor Admin, Supplier Enablement, Security, HES, and Legal for setting
supplier up in the system for purchasing and payment transactions.
-Interface with supplier community
Required Skills and Experience
- Strong communication skills to engage effectively and appropriately with various levels of seniority
- Excellent customer service and complaint management
- Excellent proficiency in time management and ability to assess and assign priorities accurately
- Ability to adapt and provide continued support to customers through change and uncertainty
- Experience and working knowledge of company ERP system/data repository
- Ability to learn new systems/processes/applications timeously
- Ability to display judgement and make decisions independently
- Strong understanding and application of company policies and procedures