Legal Assistant

Our Texas-based law firm client seeks a Paralegal/Legal Assistant for their Houston office. This full-time, on-site role offers excellent benefits and a fast paced, high demand environment. Prior legal experience, advanced Microsoft Word formatting skills, and excellent tenure are required. The role involves frequent client interaction requiring strong communication, professionalism, and attention to detail.

Key Responsibilities:

• Substantive document drafting and processing, including drafting Orders, Resolutions, and other documents for Board meetings; coordinating with Directors and other parties to obtain execution of documents; organizing and e-filing documents following Board meetings
• Attend (in-office and/or out-of-office) Board of Directors (“Board”) meetings, draft agendas for meetings, and record minutes of the Board meetings (some local travel required; some meetings maybe held outside of normal business hours with morning or evening start times)
• Conduct legal research, compile, and analyze information using internal resources.
• Organize, maintain, and update physical and electronic case files.
• Monitor compliance with contract terms.
• Assist with the sale of public bonds.
• Draft professional correspondence Maintain case calendars, track deadlines, and schedule hearings, depositions, and client meetings.
• File legal documents with courts and government agencies (electronically and in person, as required).
• Track billable hours accurately and submit timesheets promptly.
• Direct client-facing interactions daily, including with experts in the fields of land development, engineering, operations of water, sewer, and drainage infrastructure, finance, etc.
• Prepare and maintain annual calendars of events, deadlines, and regulatory filings for multiple clients.
• Assist with elections held by the client.
• Process real estate matters on behalf of the client, including easements, deeds, annexations, exclusions, etc.
• Respond to (or coordinate responses from other consultants regarding) inquiries from Directors, residents, members of the public, consultants, and governmental agencies.

Qualifications:

• Bachelor’s degree REQUIRED.
• 5 years of professional, client-facing work experience required
• Strong oral and written communication skills with emphasis on grammar, spelling, writing, and proofreading skills
• Proficiency in Microsoft Office Suite
• Excellent organizational, time management, and communication skills.
• Must have strong client and customer service skills.
• Ability to handle sensitive information with the highest level of discretion.
• Strong attention to detail and problem-solving skills.