What are the responsibilities and job description for the Legal Assistant position at Dagen?
Our Texas-based law firm client seeks a Legal Assistant for their Houston office. This full-time, on-site role offers excellent benefits and a fast paced, high demand environment.
5 years of professional, client facing experience is required.
Key Responsibilities:
- Substantive document drafting and processing, including drafting Orders, Resolutions, and other documents for Board meetings; coordinating with Directors and other parties to obtain execution of documents; organizing and e-filing documents following Board meetings
- Attend (in-office and/or out-of-office) Board of Directors (“Board”) meetings, draft agendas for meetings, and record minutes of the Board meetings (some local travel required; some meetings maybe held outside of normal business hours with morning or evening start times)
- Conduct legal research, compile, and analyze information using internal resources.
- Organize, maintain, and update physical and electronic case files.
- Monitor compliance with contract terms.
- Assist with the sale of public bonds.
- Draft professional correspondence Maintain case calendars, track deadlines, and schedule hearings, depositions, and client meetings.
- File legal documents with courts and government agencies (electronically and in person, as required).
- Track billable hours accurately and submit timesheets promptly.
- Direct client-facing interactions daily, including with experts in the fields of land development, engineering, operations of water, sewer, and drainage infrastructure, finance, etc.
- Prepare and maintain annual calendars of events, deadlines, and regulatory filings for multiple clients.
- Assist with elections held by the client.
- Process real estate matters on behalf of the client, including easements, deeds, annexations, exclusions, etc.
- Respond to (or coordinate responses from other consultants regarding) inquiries from Directors, residents, members of the public, consultants, and governmental agencies.
Qualifications:
- Bachelor’s degree REQUIRED.
- Strong oral and written communication skills with emphasis on grammar, spelling, writing, and proofreading skills
- Proficiency in Microsoft Office Suite
- Excellent organizational, time management, and communication skills.
- Must have strong client and customer service skills.
- Ability to handle sensitive information with the highest level of discretion.
- Strong attention to detail and problem-solving skills.