What are the responsibilities and job description for the Legal Receptionist / Legal Assistant position at The Fusselman Law Firm P.C.?
Job Summary
The Fusselman Law Firm, P.C. is seeking a professional, dependable, and detail-oriented Legal Receptionist / Legal Assistant to join our team. This position combines front-desk reception duties with legal assistant responsibilities and is ideal for someone who has prior law firm or legal assistant experience and is comfortable working in a fast-paced environment.
The right candidate must be able to multitask, prioritize competing deadlines, learn quickly, and take initiative. Court deadlines and procedures are an important part of this position, so strong attention to detail and the ability to follow specific court rules and procedures are essential.
Responsibilities
Reception & Administrative Duties
- Greet clients, visitors, and vendors in a professional and welcoming manner.
- Answer and direct incoming calls using a multi-line phone system.
- Take accurate messages and communicate professionally with clients, attorneys, courts, and other parties.
- Process incoming and outgoing mail.
- Monitor and process incoming emails and distribute information and documents to the appropriate staff.
- Maintain an organized reception area and assist with general office duties.
- Communicate professionally with clients and outside parties by phone and email.
Legal Assistant Duties
- Assist attorneys and legal staff with day-to-day case management and administrative tasks.
- Prepare, process, file, and organize legal documents.
- E-file pleadings, motions, orders, judgments, and other court documents.
- Monitor e-file emails and track filings to ensure documents are properly filed and accepted.
- Follow up with court clerks regarding filings, orders, judgments, settings, and other case matters.
- Monitor court websites and case dockets for updates, orders, judgments, hearings, and other filings.
- Check the status of cases and maintain accurate case information.
- Assist with opening and processing new files.
- Follow the filing requirements, procedures, and deadlines of different courts.
- Assist with basic legal matters and case-related administrative tasks.
- Maintain organized electronic and paper case files.
- Assist with scheduling, calendars, correspondence, and other legal administrative tasks as needed.
Qualifications
- Prior legal assistant or law firm experience is required.
- Familiarity with e-filing systems and court websites is strongly preferred.
- Understanding of court filing procedures and the importance of deadlines.
- Ability to learn and follow the different rules, procedures, and requirements of multiple courts.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills.
- Professional email and telephone etiquette.
- Strong computer skills and the ability to quickly learn new software and systems.
- Ability to multitask and prioritize tasks based on urgency and deadlines.
- Able to work independently while also working effectively as part of a team.
- Dependable, punctual, professional, and willing to take initiative.
- Quick learner who can adapt to new procedures and responsibilities.
- Bilingual English/Spanish is a plus.
What We Are Looking For
This position will spend part of the day at the front desk answering phones and assisting clients, while also handling legal assistant responsibilities behind the scenes.
The ideal candidate understands that priorities can change throughout the day and is able to determine what needs immediate attention. Because this position involves court filings, deadlines, and communication with courts, accuracy, organization, follow-through, and attention to detail are extremely important.
Pay: $17.00 - $22.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
Salary : $17 - $22