Administrative Program Specialist C

About this Job

Job Number: AES-50480598-7.16.26-TW
This position is located in the Office of Agricultural & Environmental Services, Seed Division, East Baton Rouge Parish.

Are you a person with the natural ability to be flexible to varying program operations and responsibilities? Are you ready to make a meaningful impact on Louisiana’s workforce and organizational culture? Join the Louisiana Department of Agriculture & Forestry as an Administrative Program Specialist! The incumbent of this position serves as a member of the Seed Programs Regulatory Review Panel, receives direct supervision from the unclassified Division Program Director, and participates in the daily decision making of the programs, including operational and administrative matters critical to fiscal and judicial impacts of the program.

It is paramount that the incumbent possesses the independent judgment and decision making, strong professional communication skills, the knowledge to understand, interpret and enforce laws and regulations, to communicate and coordinate with LDAF administration, top-level industry representatives, commission members, and representatives of affiliated national associations, and a work ethic to ensure that this is achieved in an efficient and professional manner.

Acting Decisively- The ability to make timely, confident decisions using sound reason.
Communicating Effectively- The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Displaying Professionalism- The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Understands, interprets and communicates the Louisiana Seed Law, rules & regulations and Certification Standards to the public. Serve as liaison and administrative reporter for the Agricultural Chemistry and Seed Commission meetings.
• Administers regulatory action in the form of Stop Orders, Non-Compliance letters and official Department communication for violations by businesses and on non-compliant products throughout the state.
• Coordinates and informs field inspectors, located in seven district offices across the state of proper procedures related to regulatory enforcement. Maintains contact and directs those individuals to ensure the regulations of the commission have been complied with within the compliance period.
• Supports and advises Program Director on regulatory matters regarding proper case documentation and history. Develops written procedures and policies for guidance concerning sample collection, dealer inspections and online user software.
• Collects and analyzes data related to regulatory corrective action for non-compliant seed lots. Corresponds with seed dealers and seed manufacturers to define and implement a solution within the compliance period.
• Responsible for administering fiscal management (payroll, payables, receivables, etc.), inventory control, program purchasing, records management, personnel management, database management and certification program review for a multi-million-dollar program.
• Independently records all program payment transactions into the database to maintain an accurate fiscal record of program revenue and reconciles daily the online payment receipts to program database. Creates and manages monthly program revenue reports as check and balance of revenue records.
• Prepares and reviews seed dealer license fees, Quarterly Inspection fees and monthly test fee invoicing for seed dealers. Monitors and communicates with clients and contracted IT programmers to maintain and successfully utilize the online payment process.
• Performs responsible duties related to the proper operation, coordination and management of the programs. Responds to requests for information that requires understanding, interpretation and communication of the Seed Law and/or rules and regulations.
• Manages all areas of record retention and ensures electronic copies are properly scanned and attached to records. Performs annual archiving procedures to ensure all records, both electronic and hard copies, are kept on file for the required time period.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.