Administrative Program Specialist A

OUR MISSION
Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.ABOUT THIS POSITION
The Administrative Assistant to the Board of Commissioners serves as the primary support liaison among the SLFPA-East Board, executive leadership, and members of the community—facilitating seamless communication, coordination, and documentation of all Board-related activities. This position reports to the Executive Counsel to the Board. The ideal candidate will demonstrate exceptional verbal and written communication skills, possess strong organizational abilities, ensure strict adherence to applicable policies and procedures, and consistently maintain a high level of professionalism and confidentiality.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance. 
• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
• Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.

The official job specifications for this role, as defined by the State Civil Service, can be found here.Job Duties:

• Ensures Board and Committee meetings and public hearings comply with the Louisiana Open Meetings Law, the Board’s Bylaws and Policies, and other applicable statutory requirements. 
• Serves as parliamentarian to the Board and its Committees. Ensure Board meeting compliance with Robert’s Rules of Order.
• Research changes to Louisiana Revised Statutes, as well as Federal, State, local and other requirements, that impact the agency and or the Board’s responsibilities. 
• Prepares official notices and agendas for the Board of Commissioners and its Committees and ensure notifications are made in accordance with the Open Meetings Law, Bylaws, and other requirements
• May assist with document inventory management of historical documents and work with the agency’s retention coordinator for disposal.

Position-Specific Details:

Appointment Type:   Probational - up to 24 months

Career Progression:  This position does not participate in a Career Progression Group.

Work Schedule: This is a full-time position (40-hour work week); it offers a flexible work schedule – you can choose to work five 8-hour days, four 10-hour days or four 9-hour days and a 4-hour day. 

Compensation: The salary offered will be determined based on qualifications and experience. Full-time employees are eligible for a compressive benefits package, including participation in the state’s retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays, and paid annual and sick leave.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.  

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

For further information about this vacancy contact:
Shannon West
Southeast Louisiana Flood Protection Authority-East
swest@floodauthority.org
(504) 286-3132

Salary : $3,127 - $6,136