Executive Administrative Assistant

🗂️ Executive Administrative Assistant

Department: Operations

Reports To: CEO

Location: West Bloomfield MI (Onsite)

Hours: Full-time

🧠 About the Role

We are seeking a highly organized and proactive Executive Administrative Assistant to support executive leadership and operations. This role is critical to keeping day-to-day executive functions running smoothly and efficiently. The ideal candidate is detail-oriented, trustworthy, adaptable, and thrives in a fast-paced environment while maintaining strict confidentiality.

✅ Key Responsibilities

• Manage and coordinate executive calendars, meetings, and daily errands (including meals and personal tasks as needed)
• Handle all travel arrangements from start to finish, including flights, hotels, transportation, itineraries, and last-minute changes with executive pre-approval
• Coordinate events and travel for off-site locations
• Assist with training setup related to operations
• Prepare meeting agendas and capture detailed, accurate meeting notes documenting decisions and action items
• Support facility operations in coordination with management, including meeting setup, supplies, maintenance, and event coordination
• Maintain strict confidentiality across all business operations, including secure handling of credentials and sensitive information
• Update and maintain company phone and email directories
• Purchase and manage office and operational supplies; submit expense details for accounting approval
• Ensure office equipment is fully functional and coordinate timely repairs when needed
• Prepare and deliver daily executive summary reports to the CEOs, ensuring clear communication of priorities and updates
• Serve as a liaison across departments and entities, working closely with the Lead Executive Assistant to ensure consistency and accuracy
• Perform additional duties as assigned
  
  

🎯 Qualifications & Skills

• Strong attention to detail, organization, and follow-up
• Proficiency in Microsoft Word and Excel
• Experience with travel planning, airfare and hotel research, and cost-conscious booking
• Comfortable using travel and scheduling applications (iPhone preferred)
• Excellent written and verbal communication skills
• Ability to escalate issues appropriately and maintain alignment across teams
• Proven ability to interact effectively with executives, directors, and staff at all levels
  
  

🎓 Education & Experience

• High school diploma required; some college preferred
• Minimum of five (5) years of related administrative or executive support experience, or an equivalent combination of education and experience
• Demonstrated experience in problem resolution and executive-level support
  
  

✈️ Additional Requirements

• Travel as required
• Ability to maintain professionalism, discretion, and confidentiality at all times
  
  

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