What are the responsibilities and job description for the Administrative Assistant - Part Time (30 Hours) position at DACHSER USA Air & Sea Logistics Inc.?
Description
Provides administrative, accounting, and office support by managing invoices, vendor communications, office operations, records, and facility coordination while ensuring compliance with company procedures.
- Maintains and distributes monthly utility invoices for multiple vendors.
- Approves overhead vendor invoices up to $5,000 using TA Process Director.
- Organizes and maintains invoice records and backup documentation.
- Coordinates office maintenance and serves as the main vendor contact.
- Resolves invoice discrepancies and billing issues with vendors.
- Supports Accounting and SSCA teams with invoice accruals and booking corrections.
- Orders office supplies and managed employee uniform inventory and distribution.
- Assists with office events and administrative support activities.
- Verifies visitor identification and maintained TSA compliance procedures.
- Processes daily mail, including invoices, notices, and payment checks.
- Manages shipment of payment checks to lockbox processing.
- Maintains office key cards and alarm access records.
Requirements
- 3 years of administrative, office support, or customer service experience preferred.
- Demonstrated ability to manage office operations, vendor communications, and administrative tasks efficiently.
- Strong organizational and multitasking skills with the ability to prioritize responsibilities in a fast-paced environment.
- Team-oriented individual with the ability to work effectively with staff, vendors, and management.
- Professional communication and interpersonal skills, including strong written and verbal communication abilities.
- Ability to maintain accurate records, handle confidential information, and meet deadlines.
- Proficiency in Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint.
Salary : $22 - $25