Administrative Assistant-Part Time

This position provides clerical and administrative support to the Solicitor-General and office staff, including maintaining a front-office presence as well assisting with in-court proceedings.

This position is part-time p to 29 hours per week with no benefits.

• Responsibilities include: 
  • Answers phones and greets visitors; schedules appointments and maintains calendars; collects and distributes mail; writes letters, e-mails, and other memos.
  • Receives legal documents such as warrants, motions, discovery requests to compile with related case/file.
  • Creates and maintains legal files, including physical file folders and electronic files in the case management system; verifies accuracy of information and enters/updates data into the case management system.
  • Downloads and uploads applicable case materials into the case management system; organizes files in both the case management system and physical file folder according to office standards.
  • Creates court calendars using the case management system and generates notices and envelopes to attorneys and applicable parties.
  • Files legal documents and notices with the clerk of court.
  • Attends court proceedings and assists the Solicitor-General, office staff, and members of the public with applicable paperwork. Court-appropriate dress is required.
  • Keeps the Solicitor-General and office staff accurately informed concerning work progress, including present and potential work problems or visitor needs.

• Knowledge, Skills and Abilities:
  • Strong written and oral communication skills, as well as computer and telephone skills, are necessary, including knowledge of computers and job-related software programs.
  • Superior customer service skills, positive attitude, personal responsibility and a strong sense of responsibility to the community at large is preferred. 
  • Excellent organization and ability to prioritize duties and deadlines.
  • Experience sufficient to thoroughly understand the diverse objectives and functions of the program and the workings of the criminal justice system.
  • Ability to work with various parties, including law enforcement agencies, members of the public, and court officials.
  • Ability to work with and provide services to individuals of all backgrounds and cultures, as well as the ability to work well with and at the direction of the Solicitor-General.
• Preferred Qualifications: 
  • High School Diploma, or G.E.D.
  • Two (2) years of related work experience, or equivalent training and/or education.
  • Valid State of Georgia Driver’s License.
  • Applicants selected for hire will be subject to fingerprinting, a criminal history background check, a motor vehicle driver’s history check and pre-employment drug screening. Employment is contingent upon the completion and satisfactory results of each investigation
• Physical Requirements:  
  • Work is performed in an office and in a courtroom, sometimes for long periods. Intermittent sitting, standing, walking, and occasional lifting of heavy objects are necessary functions of the position.

Salary : $20 - $32