Senior Legal Secretary

D3 Search is actively seeking a Snr. Litigation Legal Secretary ~ Team Lead on behalf of a prominent AMLAW-ranked global law practice with a well-established office situated in San Francisco, CA (94111).

Position Title🎯:

Snr. Litigation Legal Secretary ~ Team Lead

Location/Map📌:

San Francisco, CA (94111)

Employment Status:

Full-time/direct-hire employment. Non-exempt role (OT paid in accordance with CA laws).

Employer Work Model:

Flexible hybrid 4 onsite/1 remote work model.

Position Summary📒:

A prominent AMLAW-ranked global practice is seeking an experienced Snr. Litigation Legal Secretary ~ Team Lead with deep litigation expertise to support a high‑performing team of partners, associates, and legal professionals.

• Note: This role is ideal for a seasoned legal secretary/legal assistant who thrives in advanced litigation support and, over time, is eager to take on an expanded role as a Team Lead overseeing, mentoring & training other Legal Assistants.

The position remains primarily focused on delivering exceptional, high‑level litigation and administrative support. Once fully trained, the successful candidate will also serve as a liaison and mentor within the attorney assistant team, helping promote consistency, coverage, and best practices across multiple offices or functions.

Key Responsibilities🗝:

• Prepare, format, proofread, and finalize litigation documents, including pleadings, discovery, motions, briefs, correspondence, and related materials.
• Coordinate filings in state and federal courts, including courts of appeal and Supreme Courts, remaining current on court rules, procedures, and deadlines.
• Draft and update tables of contents and authorities; assist with large‑volume discovery management.
• Schedule and coordinate hearings, depositions, mediations, and related proceedings, working with court reporters, videographers, and vendors.
• Communicate professionally with court personnel, opposing counsel, experts, and internal team members.
• Provide comprehensive administrative support to multiple timekeepers, including calendar management, travel coordination, expense reports, and monthly billing support.
• Conduct conflict checks; open new clients and matters; assist with engagement letters and audit response letters.
• Maintain accurate electronic and physical filing systems; provide coverage to team members as needed.
• Uphold confidentiality, demonstrate initiative, and contribute to a collaborative, service‑oriented team environment.

Team Lead Responsibilities🔎:

• Serve as a point of contact and liaison between Attorney Assistants and Office Administrators to support consistent workflows and communication.
• Mentor and support assistant team members by sharing best practices, legal procedures, and firm policies.
• Assist with coordinating absence coverage and workload balancing to ensure continuity of attorney support.
• Support onboarding and training of new assistants, including preparation of orientation and training materials.
• Help facilitate team meetings and communicate firm initiatives or operational updates impacting administrative support.
• Provide feedback and insights to Office Administrators regarding team operations, training needs, and process improvement opportunities.
• Support special projects related to administrative operations, technology adoption, or efficiency initiatives.

Qualifications📢:

• 10 years of litigation experience, ideally within a large law firm or complex, high‑volume litigation practice.
• Extensive knowledge of litigation procedures, discovery processes, and trial preparation.
• Proven ability to manage shifting priorities, multiple deadlines, and complex assignments with professionalism and sound judgment.
• Strong organizational skills, exceptional attention to detail, and excellent written and verbal communication abilities; minimum typing speed of 60 wpm.
• Advanced proficiency in PACER, Case Anywhere, Adobe Acrobat, NetDocuments (or similar document management systems), and Microsoft Office.
• Familiarity with Intapp Time, Intapp Open, Chrome River, and 3E preferred.
• Demonstrated ability to guide, mentor, or informally lead peers; prior supervisory experience is helpful but not required.
• College degree preferred but not required with equivalent, relevant experience.

Annual Compensation💵/Salary💰& Benefits:

Annual starting salary is up to 140K (DOE/DOQ) and the law firm (employer) offers a comprehensive & robust benefits package, 401K, generous PTO, paid parking onsite, annual reviews, lucrative bonuses, and career growth opportunities, etc.

If interested in this Snr. Litigation Legal Secretary ~ Team Lead role with this highly respected AMLAW-ranked global practice in the firm's well-established offices in San Francisco, CA (94111), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Domenic Ferrante ~ D3 Search

📬domenic@d3search.com | ☎️ 213-785-2485

🌐www.d3search.com

D3 Legal Search, LLC (aka D3 Search) and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.