Administrative Services Manager

D3 Search seeks a Legal Administrative Services & Facilities Manager for a respected and prominent CA-based law practice with a growing office situated in West Los Angeles, CA (90067)

Position Title:

Legal Administrative Services & Facilities Manager

• Important Note: 4 years previous law firm/legal administrative supervisory & facilities management experience is REQUIRED.

Location/Map:

Los Angeles, CA (90067)

Employer Work Model:

Onsite work model (Monday - Friday).

Position Summary:

The Legal Administration Services and Facilities Manager oversee daily operations across all of the law firm's offices, including the firm's Century City headquarters and locations in San Diego, Orange County, and San Francisco. This role ensures that all offices operate efficiently, safely, and in alignment with the firm’s professional standards. The Legal Admin. Services & Facilities Manager is responsible for facilities management, administrative services, vendor relations, and coordination of office logistics, meetings, and firm events.

Responsibilities:

• Serve as the primary administrative lead for all Southern California offices, managing daily operations and administrative functions.
• Manage office space planning, maintenance and utilization to ensure an organized, productive work environment.
• Develop, implement and maintain efficient and consistent administrative policies and procedures across all offices.
• Manage office supplies, equipment and vendor relationships to ensure timely service, repairs and replenishment.
• Coordinate incoming and outgoing mail, deliveries and related logistics.
• Supervise set up and clean up for meetings, Firm events, including catering arrangements.
• Oversee management of office calendars, meeting room scheduling and general event coordination.
• Collaborate with the IT Department to address and resolve technology issues that impact office operations.
• Maintain strong vendor relationships and serve as the main point of contact for the office landlord, resolving any facility-related issues.
• Serve as the primary liaison with the landlord and building management to address facility-related concerns.
• Oversee procurement of office furniture, equipment and IT hardware as needed.
• Partner with the Business Development and Marketing team to plan and execute Firm-wide events that foster collaboration and reinforce Firm culture and engagement.
• Support office relocations, buildouts and expansion projects.
• Provide back-up administrative support and oversee workflow of legal assistants and administrative staff, as needed.
• Welcome and assist office visitors, ensuring professional and hospitable experience.

General Qualifications:

• Minimum of three (3 ) years of experience in an administrative or facilities management role within a professional services environment (law firm or accounting practice).
• Demonstrated ability to collaborate effectively with diverse teams and individuals across all levels of the Firm.
• Exceptional organizational, administrative, and time management skills, with strong attention to detail.
• Excellent verbal and written communication skills, with a professional and polished demeanor.
• Proven ability to manage multiple priorities and adapt to changing demands in a fast-paced environment.
• Strong people skills and the ability to handle challenging or stressful situations with professionalism and composure.
• Proficiency in Microsoft Office Suite, including advanced Excel skills.
• Strong commitment to providing outstanding internal client service and fostering a positive, team-oriented workplace culture.

Annual Salary/Compensation:

Annual salary/comp. range is 140K-150K (DOE/DOQ) plus a comprehensive health benefits package, generous PTO, 401K, paid parking onsite, annual reviews/salary increases & bonuses, etc.

If interested in this active/open Legal Administrative Services & Facilities Manager role with a respected CA-based full-service law practice with its headquartered office located in Los Angeles, CA (90067), and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

📬don@d3search.com

📌 www.d3search.com

D3 Legal Search LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.