Marketing Assistant

Overview:

D&B Engineers and Architects, D.P.C. is seeking a highly organized, tech-forward marketing professional to support our proposal development, marketing operations, and business development efforts from our headquarters office in Woodbury, NY.

This is not a traditional administrative role. We are looking for a detail-oriented, systems-minded individual who is comfortable working within structured processes, managing digital workflows, and contributing to proposal production in a fast-paced A/E/C environment. Our ideal candidate is someone who takes ownership of tasks, follows through, and thrives in a collaborative in-office environment.

This role offers strong growth potential for individuals interested in professional services marketing, proposal development, marketing systems management, and AI-enabled workflow improvement.

Responsibilities:

This position plays a central role in maintaining the operational backbone of the Marketing department. Responsibilities include but are not limited to,

• Assist with preparation and assembly of proposals, qualifications packages, and marketing materials
• Format documents in Microsoft Word and Adobe InDesign in accordance with firm standards
• Maintain and organize proposal files, templates, and marketing collateral
• Support submission coordination (digital and hard copy)
• Maintain CRM date (Unanet/Cosential or similar platforms preferred)
• Support file structure management and digital library organization
• Assist with tracking opportunities and proposal workflows
• Help develop and refine marketing processes and templates
• Assist with implementation and refinement of AI tools used in proposal development
• Learn and support marketing automation workflows
• Identify efficiencies in document production and information management
• Maintain organized internal knowledge resources
• Coordinate backup reprographics and hard-copy deliverables
• Manage shipping and physical submission logistics as needed
• Serve as in-office marketing point person for production-related needs
  
  

Growth Potential:

The role is intentionally positioned as more than administrative support. It is a gateway into professional services marketing operations within a multi-disciplinary engineering firm.

We are seeking candidates interested in building expertise in:

• Proposal strategy and protection leadership
• Marketing systems and operational infrastructure
• AI-enabled content development workflows
• Process design and efficiency improvement
  
  

Demonstrated initiative and performance will lead to expanded authority and career progression within the department.

Qualification:

• Bachelor’s degree in Marketing, Communications, Business, or related field preferred
• 1-4 years of experience in marketing, proposal coordination, or professional services environment
• Experience in Architectural/engineer/Construction (A/E/C) industry strongly preferred
• Strong proficiency in Microsoft Office (Word formatting skills critical)
• Experience with Adobe InDesign preferred
• Familiarity with CRM systems (Unanet, Consential, Deltek, Salesforce, etc.) preferred
• Demonstrated comfort learning new software platforms and AI tools
• Exceptional attention to detail and organizational skills
  
  

Schedule:

• Monday through Friday
• In-Office
  
  

Salary Range:

$52,000 – $72,800

Benefits:

• Employer 401 K contributions
• Health, dental and vision coverage
• Compensated time off and holiday pay
• Short/Long term disability coverage
• Life insurance
• Flex spending Program