Account Coordinator

The Company:

Czarnowski is one of the four studios of the Czarnowski Collective. It combines operations, strategy, design, and fabrication to create exhibits and events that engage communities, generate brand enthusiasm, and educate consumers. It’s been over 75 years since we opened our doors, but we’re still not resting on our reputation or accolades. We’re wondering “what if...” anticipating what’s next and embracing our role within the Czarnowski Collective as forward-thinkers for forward-thinking brands.

Joining the Czarnowski Collective means the opportunity to be more than a number, more than a job title, more than a spectator. We are a collective of dreamers and thinkers, doers, and makers…and we’re searching for more of the same to join the ranks.

The Purpose:

We are looking for an Account Coordinator to join our Account Team! As an Account Coordinator, you will support the Account Team in all areas of the program, including project management, cost estimation, and communication for trade shows and events. This role requires excellent organizational skills as you will simultaneously manage deadlines and deliverables for multiple events. You will provide consistent, reliable support to the internal teams, ensuring timely and accurate communication throughout the project lifecycle.

The Job:

The duties of the Account Coordinator may vary based on specific program or project needs. However, the following responsibilities are typical for this role:

• Arrange, coordinate, and facilitate internal meetings to maintain project workflow.
• Open new project opportunities through the appropriate internal CRM and operational systems.
• Request purchase and work orders through appropriate processes via Czarnowski operational management systems (COMS).
• Create and maintain project presentations, estimate proposals, and support documentation as directed by the account team (primarily through Microsoft and web-based applications) to aid in project efficiency.
• Communicate with vendor partners, internal Czarnowski depts, and show management regarding event documentation.
• Manage vendor and client communication for various tasks and projects, including financial responsibilities as assigned.
• Provide administrative support throughout the project lifecycle, including preparing meeting agendas, transcribing meeting notes, and confirming post-meeting action items for internal and external team members.
• Assist account team with project reconciliation, such as confirming and collecting final invoices, reviewing pending and posted costs and reviewing draft documents for accuracy or errors.
• Manage Portables program for individual clients; A high volume (frequency) division handling and coordinating various orders in a short time frame.
• Portable Program Management:
• Act as the main point of contact for clients using portable exhibit solutions.
• Understand client needs, budgets, and event schedules to recommend the best portable solutions.
• Ensure branding and messaging align with client expectations.
• Portable Logistics & Deployment:
• Oversee the shipping, storage, and tracking of portable exhibits.
• Coordinate with logistics teams and freight providers to ensure on-time delivery.
• Manage booth installation and dismantling processes, ensuring ease of setup.
• Portable Inventory & Asset Management:
• Track exhibit components, graphics, and accessories to ensure instock and returned
• Maintain a process for maintenance of portables - refurbishing, replacing, or updating exhibit materials as needed.
• Ensure proper storage conditions to extend the lifespan of exhibit assets.
• Financial Reconciliation & Budget Management:
• Monitor program budgets
• Reconcile invoices with actual costs for logistics, labor, and materials.
• Ensure accurate and timely client billing, addressing discrepancies as needed.
  

The Person:

• 1 years of experience working in a professional environment
• Passionate, customer-oriented communicator
• Flexible, open-minded, and receptive to feedback
• Proactive, detail-oriented problem solver
• Experience working with Microsoft Office (Word, Excel, Outlook, PowerPoint)
  
  

Preferred Qualifications:

• College degree is preferred but not required
• Previous experience in a Marketing or Events environment is preferred but not required
• Pharmaceutical experience is preferred but not required
  
  

Colorado Salary and Benefit Statement:

The salary range displayed is specifically for those potential hires who will work or reside in the state of Colorado if selected for the role. Any salary offered is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills and prior relevant experience.

Colorado Salary Range: $55,000-$60,000.

This position is eligible for health care benefits, life insurance, time off benefits, and participation in the Company's 401(k) plan.

What we offer:

• Medical, Dental, and Vision benefits effective within 30 days (or less) of your start date
• 401K matching with no vesting period (you are fully vested as of day 1)
• Generous Paid Time Off (PTO)
• Paid Holidays
• Collaborative Work Environment
  
  

Collective Culture Core Values:

We recognize that the success of our business rests with the skills and efforts of our people, and in return for their contributions, our employees can expect a flexible work environment that delivers on the 10 principles that define our company culture:

• We celebrate creativity, curiosity, innovation and imagination.
• We are humble and respectful.
• We act with honesty and integrity.
• We empower and trust one another.
• We embrace individuality and an entrepreneurial spirit.
• We champion initiatives that bolster diversity, equity and inclusion.
• We prioritize safe, ethical and sustainable business practices.
• We foster a culture of meritocracy - rewarding skills and abilities, instead of influence.
• We always deliver.
• We don’t take ourselves too seriously.
  
  

Through several existing and future initiatives, Czarnowski Collective is exploring thoughtful and creative ways to embrace individuality, and more effectively champion diversity, equity and inclusion across our network.

EEO Statement

Czarnowski Collective is proud to be an Equal Opportunity Employer. We don't just accept difference – we honor, nurture, and celebrate it! All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We don’t discriminate based on race, religion, color, national origin, sex/gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.