What are the responsibilities and job description for the Category Coordinator position at Cypress HCM?
Procurement Coordinator
Our client is looking for a Procurement Coordinator who will partner across the organization to ensure every purchase request and contract is completed with speed, accuracy, and compliance. They use an embedded pod model — small, dedicated Procurement Operations pods sit directly with category teams and the business to provide responsive support, reduce friction, and keep execution moving.
About The Role
As a Procurement Coordinator, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you’ll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.
This is a hands-on, detail-oriented role where you’ll work closely with cross functional partners (e.g sourcing, supply chain, finance) to translate requests into clean procurement transactions and keep momentum. You’ll report into a Sourcing Category Lead and work alongside other coordinators, logistics, and front-end systems support.
Responsibilities
Our client is looking for a Procurement Coordinator who will partner across the organization to ensure every purchase request and contract is completed with speed, accuracy, and compliance. They use an embedded pod model — small, dedicated Procurement Operations pods sit directly with category teams and the business to provide responsive support, reduce friction, and keep execution moving.
About The Role
As a Procurement Coordinator, you will be the first point of contact for our business teams. Embedded in a dedicated pod, you’ll manage purchase orders, track requests, facilitate supplier onboarding, and ensure procurement flows seamlessly through systems and approvals.
This is a hands-on, detail-oriented role where you’ll work closely with cross functional partners (e.g sourcing, supply chain, finance) to translate requests into clean procurement transactions and keep momentum. You’ll report into a Sourcing Category Lead and work alongside other coordinators, logistics, and front-end systems support.
Responsibilities
- Serve as the embedded procurement partner to business teams, providing responsive, high-quality support on intake and order management.
- Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency.
- Enter and manage POs/orders in Zip/Oracle; ensure coding is correct and approvals flow smoothly.
- Facilitate supplier onboarding — gather vendor docs, coordinate approvals, and track until active; escalate delays with context and solutions.
- Partner with Legal, Security, and other cross-functional partners to ensure contracts, NDAs, and compliance checks don’t stall procurement.
- Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
- Assist with contract and SOW workflows by ensuring correct templates, approvals, and documentation are used
- Monitor and proactively track physical goods orders and deliveries with suppliers and logistics partners, keeping stakeholders informed at every stage.
- Maintain data accuracy across procurement systems (Zip, Oracle, PLM) for spend, supplier, and delivery info.
- Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
- Communicate proactively with sourcing, supply chain, and fi nance stakeholders, tailoring your approach to ensure clarity and alignment.
- Generate reports/dashboards on order status, cycle times, and onboarding SLAs for your pod.
- Document and refi ne workflows to simplify repeat transactions and improve efficiency.
- Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support — including opportunities to leverage automation and AI tools where possible.
- Bring 4 years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
- Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
- Excel at attention to detail and accuracy in data entry and approvals.
- Are service-oriented and responsive — you like being embedded with teams and helping them move fast.
- Thrive in ambiguous, fast-moving environments with shifting priorities.
- Communicate clearly, escalate when needed, and adapt your approach to different audiences.
- Take pride in keeping teams moving forward by coordinating requests and resolving blockers quickly.
- This role provides embedded, hands-on, high-quality procurement support for some of the most complex and fast-moving programs in the world. By sitting close to teams, Procurement Coordinators:
- Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
- Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end-user experience.
- Deliver proactive order tracking and improved visibility for stakeholders.
- Drive efficiency through standardized buying, automation opportunities, and cost-reduction practices.
Salary : $70 - $90