Executive Assistant

We are seeking a resourceful and proactive individual to support senior leaders by managing shifting priorities with professionalism, discretion, and a solutions-oriented mindset. This role extends beyond traditional administrative responsibilities to include driving key projects, improving operational workflows, and fostering alignment across critical initiatives.

The ideal candidate is a strategic thinker with exceptional organizational abilities and attention to detail who thrives in fast-paced settings and excels at multitasking and problem-solving. As a key partner to senior leaders, you’ll play an integral role in supporting daily operations and collaborating cross-functionally across the organization.

Responsibilities

• Deliver comprehensive administrative support, including managing complex global calendars and coordinating meetings to reflect strategic priorities and maximize efficiency.
• Organize and oversee team meetings by preparing materials, managing logistics, taking detailed notes, and ensuring timely follow-up on action items.
• Coordinate logistics for team events, leadership off-sites, and on-sites, with in-person attendance as required.
• Plan and execute seamless international and domestic travel itineraries.
• Serve as a trusted advisor to senior leadership, ensuring alignment with organizational goals and priorities.
• Lead special projects from planning through execution, meeting timelines, budgets, and objectives.
• Build and maintain strong relationships across leadership and the broader administrative community to facilitate effective communication.
• Enhance operational alignment by improving cross-functional collaboration and communication.
• Prepare professional, executive-level presentations and correspondence.
• Provide backup administrative support to other senior executives as needed.

Required Skills

• 10 years of experience supporting C-level executives in technology companies
• Highly preferred if someone has supported a CFO at a publicly traded company
• Outstanding organizational and time management skills with the flexibility to adapt to changing priorities.
• Proven ability to work effectively in a multi-time-zone and international environment.
• Strong project management skills with a record of delivering results.
• Excellent interpersonal and communication skills, with the ability to engage across all levels of an organization.
• High level of discretion, professionalism, and sensitivity when managing confidential information.

Hourly Pay: $45-50/hour