Accounts Payable

Accounts Payable Coordinator

Position Summary

The Accounts Payable Coordinator is responsible for the accurate and timely processing of all AP transactions, including vendor payments, employee reimbursements, and corporate credit card activity. This role ensures compliance with nonprofit accounting standards, grant requirements, and internal controls, while supporting audit readiness and overall financial operations.

Key Responsibilities

Accounts Payable Processing

• Review, code, and process vendor invoices, check requests, ACH payments, and reimbursements.
• Ensure all payments have proper documentation, approvals, and policy compliance.
• Maintain accurate vendor records and organized payment files.
• Serve as the primary contact for vendor payment inquiries.

Credit Card & Expense Administration

• Process and reconcile corporate credit card transactions.
• Review expense submissions for accuracy, coding, and policy compliance.
• Follow up with staff on missing documentation or overdue reconciliations.

Reconciliations & Month-End Support

• Assist with monthly AP, cash, and credit card reconciliations.
• Support month‑end and year‑end close activities.
• Prepare reports and schedules for management review.

Compliance & Reporting

• Collect and maintain vendor W‑9s.
• Assist with annual 1099 preparation and filing.
• Provide documentation for internal and external audits.
• Ensure compliance with nonprofit accounting standards and grant requirements.

Additional Responsibilities

• Support process improvements and strengthen internal controls.
• Provide backup support to other finance functions.
• Perform additional finance or administrative tasks as needed.

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred; equivalent experience considered.
• 2–3 years of accounts payable or general accounting experience.
• Nonprofit experience strongly preferred.
• Proficiency with accounting systems and Microsoft Excel.
• Knowledge of AP processes, 1099 reporting, and internal controls.

Skills & Abilities

• Strong attention to detail and accuracy.
• Excellent organizational and communication skills.
• Ability to maintain confidentiality and meet deadlines.
• Dependable, proactive, and committed to high‑quality work.

Benefits

• 401(k)
• Health, dental, and vision insurance
• Life insurance
• Paid time off
• Flexible schedule
• Tuition reimbursement
• Referral program