Office Manager/Firm Administrator

Position Overview

The Office Manager/Firm Administrator is responsible for overseeing daily operations, ensuring efficient office processes, and providing administrative support to staff. This role is vital for maintaining a productive work environment and enhancing organizational effectiveness.

Key Responsibilities

• Manage office operations and procedures to ensure organizational effectiveness.
• Coordinate scheduling and calendar management for team members and executives.
• Facilitate communication across departments and with clients to ensure smooth operations.
• Provide exceptional customer service to clients and visitors, addressing inquiries and concerns promptly.
• Maintain accurate bookkeeping and financial records, including invoicing and expense tracking.
• Utilize Microsoft Office Suite to create reports, presentations, and other documents as needed.
• Oversee inventory management, ensuring that office supplies are well-stocked and organized.
• Plan and coordinate company events and meetings, including logistics and participant engagement.
• Support team coordination by fostering a collaborative work environment and assisting with project management.
• Implement and maintain an efficient document management system for easy access to important files.
  
  

Qualifications

• Proven experience as an office manager, administrator, or similar role.
• Strong scheduling and organizational skills with attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated customer service skills, with a focus on client satisfaction.
• Basic bookkeeping knowledge and experience with financial tracking.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in inventory management and supply ordering.
• Ability to plan and execute events and meetings effectively.
• Strong team coordination skills and the ability to foster a collaborative atmosphere.
• Familiarity with document management systems and best practices.
  
  

Email Your Resume In Word To

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

darren.vinh@cybercoders.com

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : DV3-1884493 -- in the email subject line for your application to be considered.***
  
  

Darren Vinh - Sr. Executive Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

CyberCoders will consider for Employment in the City of Los Angeles qualified Applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance.

This job was first posted by CyberCoders on 11/18/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. Individuals needing special assistance or an accommodation while seeking employment can contact a member of our Human Resources team at Benefits@CyberCoders.com to make arrangements.