Finance Manager

Date Job Description Completed: September 2025
Work Location: Lakeland, Florida
Exempt Status: Exempt
Position Status: Full-Time
Department: Finance

Position Purpose/Summary

Responsible for managing and executing the organization’s accounts payable functions, including processing invoices, reconciling statements and ensuring timely payments to vendors. Essential in maintaining accurate financial records, optimizing cash flow and building strong relationships with vendors. Works within the Finance department and collaborates closely with other teams within the organization.

Curious Jane Conformance Statements

All Curious Jane employees are expected to conform to the following Core Values, regardless of position:

• Expect Excellence by making customers priority #1, meeting deadlines, and always presenting a positive and collaborative approach to our work.
• Carry the Ball by taking ownership of goals and tasks while seeing every project to completion. Anticipate and identify problems and solutions, follow through and communicate clearly and efficiently. Every employee is empowered.
• Commit to Growth by developing professionally and evolving with the company and the times. Be innovative and seize opportunities while helping clients grow their businesses and contribute to their bottom line. Plan for the future.

Principle Duties and Responsibilities

Vendor Invoice Management

• Review, verify and process vendor invoices for accuracy and proper authorization.
• Match invoices to purchase orders and resolve discrepancies promptly.
• Enter invoice data into the accounting system for payment processing.

Payment Processing

• Prepare and process electronic payments (ACH, credit cards) and checks.
• Monitor payment schedules to ensure timely disbursements and avoid late fees.
• Address payment inquiries from vendors and internal stakeholders.

Reconciliation and Reporting

• Reconcile vendor statements and resolve outstanding balances or discrepancies.
• Assist in month-end and year-end closing by reconciling accounts payable records.
• Generate and maintain accounts payable aging reports and payment activity summaries.

Vendor and Internal Communication

• Serve as the primary contact for vendor inquiries regarding payments and account status.
• Build and maintain positive relationships with vendors and internal teams.

Compliance and Documentation

• Maintain organized and accurate records of invoices, payments and correspondence.
• Ensure compliance with company policies, financial regulations and tax requirements (e.g., 1099 reporting).
• Support internal and external audits by providing requested documentation and information.

Process Improvement

• Identify opportunities to improve accounts payable processes and implement best practices.
• Utilize AP automation tools to enhance efficiency and accuracy.
• Stay updated on industry trends and new technologies in accounts payable management.

Qualifications

• Bachelor’s degree in finance, accounting or business administration, and 10 years of experience.
• Exceptionally strong writing and verbal communication skills.
• Must be proficient in various business platforms, such as but not limited to, QuickBooks and Microsoft Office Suite.

Reporting Relationship

• The Finance Manager reports directly to the Sr. Director of Finance

Required Knowledge

• Strong understanding of accounting principles and practices, particularly in accounts payable management.
• Proficient in various business platforms, such as but not limited to, QuickBooks and Microsoft Office Suite.
• Advanced Microsoft Excel skills, including data analysis and pivot tables.
• Familiarity with AP automation tools and electronic payment platforms.
• Knowledge of accounts payable workflows, tax compliance (e.g., 1099) and vendor management.

Skills & Abilities

• Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders.
• Attention to detail and accuracy in processing invoices and payments.
• Excellent organizational and time management skills.
• Ability to work independently and collaboratively in a team environment.
• Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment.

Work Requirements & Conditions

• Ability to remain seated for extended periods of time.
• Ability to work in a fast-paced multiple tasking environment with frequent disruptions.
• The position requires some lifting and filing of documents.
• Sensitive records will routinely be handled and/or observed in this position.
• Occasional attendance after normal working hours will be required.