Administrative Assistant - Adult Probation

Department: Adult Probation  

Sub-Department: N/A  

Pay Grade: 103  

FLSA Status: Non-Exempt  

Employment Status: Full Time 

Reports to: Administrative Supervisor    

Supervises: N/A  

Job Summary: 

To perform specialized departmental clerical duties and responsibilities within the department. 

Essential Job Functions:  

• Type letters, reports, memos, and other documents required by the department staff.
• Enters statistical information into information system ensure correct and accurate data collection
• Interviews defendants and completes screening sheets for reports as necessary.
• Processes all required Court documents and maintains Court document database.
• Serves as an alternate person to the Administrative Clerk in their absence.
• Acts as the departmental coordinator of Court ordered D.N.A. collection.  Schedules offenders, takes fingerprints and performs mouth swabs for transmission to the PA State Police.
• Attends Court and provides departmental screening data for defendants.
• Serves as an alternate contact person for Information Management and Technology Operations (IMTO) by resolving problems, processing SRO’s and acting as a technical liaison.
• Sorts and distributes departmental mail
• Accesses and distributes files per Judge’s request.
• Serves as an assistant to all departmental staff.
• Serves as an assistant web administrator.
• Archives and manages case files
• Attends meetings or training sessions as required. 
• Performs any additional duties as assigned by the Chief Probation Officer or Administrative Supervisor.  

Minimum Requirements to Perform the Work:  

Education: 

• High school diploma or equivalent, plus business/clerical and computer training.  

Work Experience: 

• 2-3 years working experience in office or court system preferred. AP/CPCMS knowledge preferred.   

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

We are always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this job application!

TECHNOLOGY SUPPORT/ISSUES WITH APPLYING: 

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at support@keldairhr.com or Cumberland County Human Resources at humanresources@cumberlandcountypa.gov. 

EMAIL CONFIRMATION: 

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.   

Medical Benefits:

• Capital Blue Cross Medical Insurance 
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance 
• United Concordia Dental Insurance

Retirement Benefits:

• County Retirement Pension 
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off:

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt) 
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits:

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance