Administrative Assistant/Receptionist

Description

A dynamic and growing architectural firm seeks an energetic and proactive individual to provide Administrative support for the day-to-day office operations across CUBE 3’s offices in North Andover, Boston, Miami, Princeton and San Diego. This position plays a key role in supporting multiple departments and providing support to the company CEO. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, multitasking environment.

Key Responsibilities:

Front Office & Reception:

• Greet visitors and manage all incoming calls with professionalism
• Handle all incoming/outgoing mail and shipping
• Coordinate catering or food delivery for meetings
• Maintain and coordinate monthly employee social activities
  
  

Office & Facilities Management:

• Schedule and maintain conference rooms and basic IT setup
• Oversee office organization, supply inventory, and vendor relationships
• Coordinate maintenance, repairs, and facility service needs
• Support satellite office needs and conduct occasional local errands
• Manage office equipment check-in/out process
  
  

Executive & Departmental Support:

• Provide administrative support to the CEO (filing, correspondence)
• Assist HR and Finance with filing, basic reporting, and administrative tasks
• Help plan company events including the annual holiday party and quarterly meetings
  
  

Additional Duties:

• Perform general office tasks and special projects as assigned
  
  

Requirements

Qualifications:

• 2 years of relevant administrative or office management experience
• Associate’s or Bachelor’s degree preferred
• Facilities experience a plus
• Strong computer skills, including Microsoft Office
• Must have a valid driver's license and reliable transportation
  
  

Our ideal Office Administrator will be:

• Able and have the desire to work in the office 40 hours per week
• Outgoing & Friendly: Enjoys engaging with others and brings a welcoming, approachable presence
• Organized & Detail-Oriented: Able to manage multiple tasks while staying on top of details
• Team-Oriented: Thrives in a collaborative environment and contributes to a positive, supportive team
• Flexible & Adaptable: Comfortable with change and adjusting priorities as needed
• Engaged in Company Culture: Enjoys participating in team activities and helping foster a positive workplace
• Customer-Service Minded: Attentive to the needs of staff and clients, with a focus on delivering a high-quality experience
• Strong Communicator: Effective both verbally and in writing, and comfortable having thoughtful, sometimes challenging conversations when needed
• Growth-Oriented: Interested in learning and taking on responsibilities in areas such as facilities, accounting, HR, or other operations
• Previous office work experience
  
  

Work Environment & Schedule:

• On-site position in a professional office environment in our North Andover Office
• Monday to Friday approximately 8:30am-5:30pm with an hours for lunch
• Quarterly travel to satellite office in Boston
  
  

NOTICE: CUBE 3 Studio, LLC is committed to providing fair and equal opportunity for employment and advancement to all employed and potential Employees of the Company. The Company is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, alienage or national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, veteran status, sexual orientation, genetic information, arrest record, or any other characteristic protected by applicable federal, state or local laws.

Salary Description

$50,000-$59,000