What are the responsibilities and job description for the Administrative Assistant position at CTC USA, LLC?
Job Title: PDC/PDE Department Administrative Assistant - 1494255
Location: Ann Arbor, MI 48105
Job Type: Contract
About CTC:
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow. With over 2,000 professionals worldwide, we support more than 100 clients in transforming complex challenges into lasting competitive advantages.
Location: Ann Arbor, MI 48105
Job Type: Contract
About CTC:
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow. With over 2,000 professionals worldwide, we support more than 100 clients in transforming complex challenges into lasting competitive advantages.
Job Description:
General administrative support duties for MBD, including, but not limited to:
Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO’s with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM’s & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
Travel arrangements for TMs.
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution
Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO’s with actual expenditures)
Invoice receipt and payment confirmation
Monthly accrual preparation and submission
New Hire Setup/Preparation (for new TM’s & VWF; account/PC/CAD machine setup, Toyota applications access, update & distribution of org/seating charts, etc.)
Travel arrangements for TMs.
Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
Maintain/update Assistant Reference Manual
Maintain office supply room (office supply orders)
Mail distribution
This position will require the candidate to work Monday-Thursday in the office with the WFH option on Fridays supporting 2 GM''s and staff of 70 Engineers.
3 to 5 years of strong general office/department support experience
Excellent verbal, written, and interpersonal skills
Excellent customer service skills
Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
Strong ability to work independently and with other members
Basic Japanese Skill is a plus but not mandatory